Managing emails can feel like a never-ending task, especially when you’re juggling a busy business. With so many messages coming in, it can be tough to stay on top of things and make sure you’re responding quickly to the right people. This is where AI-powered email assistants come to the rescue. These apps assist in easing the burden by automating tedious tasks, organizing your inbox, and even responding to emails on your behalf.
Approximately 63% of marketers are already utilizing AI tools to enhance their email marketing, reflecting just how much these intelligent assistants are revolutionizing the game. The market for AI-powered email assistants is expanding rapidly, with a projected increase from $0.78 billion in 2023 to $1.89 billion by 2032 at a growth rate of 10.4% per year.
In this blog, we’re going to explore the 10 best AI email assistants available. Tools that can assist you in handling your emails better, save you time and ensure your business communication flows smoothly.
Why Does Your Business Need AI Email Assistant?
AI email assistants are intelligent tools that take care of your emails. Suppose you have an assistant who sorts your inbox, keeps vital emails in order, and even answers some of them on your behalf.
They employ artificial intelligence (AI) to read what’s in your emails and make decisions about how to deal with them. For instance, they can mark priority emails, divert less important ones to a dedicated folder, or respond with rapid-fire answers to frequently asked questions. In effect, they assume the drudge work of managing email, freeing up your time, and ensuring you don’t overlook anything critical.
Here’s why your business may need one:
Efficiency and Time Savings: Staff spend considerable amounts of the workweek reading and responding to emails. Using an AI email assistant, a business can mechanize tasks such as sorting and flagging mail, as well as answering repetitious questions asked by customers and clients, leaving your company hours of work in a week and resulting in added efficiency and minimal manual intervention.
Better Response Time: Customers want timely responses to their questions. AI-powered email assistants answer frequent questions instantaneously, decreasing response times by a significant amount. By dealing with urgent emails and answering frequent questions, AI can guarantee that your customers receive timely communication, enhancing satisfaction rates.
Improved Customer Service: Customer experience is a significant determinant of purchasing behavior. AI-powered email assistants facilitate personalized responses that are based on past interactions to ensure consistent and accurate communication. AI eliminates the need for repetitive responses and queries, allowing your team to spend more time handling intricate customer problems that need human intervention, enhancing customer service quality.
Increased Productivity: Companies can boost employee productivity through the automation of mundane tasks. With an AI email assistant taking care of email management, your staff can concentrate on business-driving tasks. This results in increased productivity as employees spend more time on value-added activities.
Reduction in Human Error: AI can considerably lessen human error in processes. AI email assistants reduce errors such as missed emails or wrong responses. With automation taking care of repetitive emails and follow-ups, you guarantee that communication is uniform, accurate, and reliable.
Scalability for Growing Businesses: As your company expands, so does the number of emails. AI-powered email assistants can be easily scaled to process greater numbers of emails without the addition of more staff. With the implementation of AI, companies can handle greater communication needs without additional major expenses.
Cost-Effectiveness: It is expensive to hire additional staff to deal with emails. With AI-powered email assistants, companies can minimize the requirement for additional personnel, thus saving on labor expenses while retaining effective communication procedures.
24/7 Availability: AI email tools work 24/7, and this means that your company can answer customer questions and book meetings at any time outside the conventional business day. This 24/7 availability improves the customer experience, especially for companies with international operations.
Personalization at Scale: Customers will be more likely to interact with businesses that provide personalized experiences. AI email tools can provide personalized responses based on customer history, allowing businesses to offer personalized service without extra manual effort. This results in greater customer loyalty and satisfaction.
Actionable Insights and Analytics: Artificial intelligence email assistants can analyze response patterns, response rates, and interactions with customers and give useful feedback. This information enables companies to enhance their communication, streamline their response times, and determine opportunities for improvement in customer interaction.
List of Best AI Email Assistants
1. SaneBox
SaneBox is an AI-powered email assistant that simplifies the management of the inbox by classifying vital messages and letting unwanted ones in.
It integrates well into current email accounts, using historical email behavior to identify the most important messages and those that can be sorted into folders such as SaneLater, SaneNews, and SaneBlackHole for unsubscribing from unwanted emails.
SaneBox also provides features such as snoozing emails for later, follow-up tracking, and reminders for unanswered messages. With a productivity focus, SaneBox assists users in cleaning up their inboxes and concentrating on what matters most in emails, saving time spent managing emails.
Features:
- AI-Powered Email Filtering
- SaneLater for Low-Priority Emails
- SaneBlackHole for Unsubscribing
- Snooze Emails for Later
- Follow-Up Reminders
- Attachment Management & Cloud Integration
- Do Not Disturb Mode
- Multiple Email Account Support
- Customizable Training & Folders
- Security & Privacy Protection
Pricing:
- Snack ($2.04/mo) – 1 email account, 2 features, email & chat support.
- Lunch ($3.50/mo) – 2 email accounts, 6 features, email & chat support.
- Dinner ($9.96/mo) – 4 email accounts, all features, email, chat & phone support.
Website: https://www.sanebox.com/home
2. Lavender
Lavender is an AI-driven email coach that assists salespeople in writing improved emails quicker. It offers real-time email guidance, personalization recommendations, and AI-based insights to enhance the effectiveness of emails.
Equipped with tools such as email scoring, subject line optimization, and data-driven recommendations, Lavender enables users to write messages that deliver higher response rates.
It works seamlessly across popular email systems and CRMs, making it a strategic resource for sales teams seeking to enhance productivity and engagement.
Features:
- AI-Powered Email Coaching
- Real-Time Email Scoring
- Personalization Suggestions
- Subject Line Optimization
- Data-Backed Insights & Recommendations
- CRM & Email Platform Integrations
- Mobile & Desktop Compatibility
- Email Performance Analytics
- Team Collaboration Tools
- A/B Testing for Emails
Pricing:
- Basic ($0/mo) – 5 emails & personalizations/month, AI writer, recommendations, mobile optimization, Gmail & Outlook 365.
- Starter ($27/mo) – Unlimited emails, AI recommendations, chat support, multi-inbox, Gmail & Outlook 365, integrations.
- Individual Pro ($45/mo) – Everything in Starter, unlimited everything, integrations, priority support, dedicated CSM.
- Team Plan ($89/seat/mo) – Email analytics, dynamic scoring, customer success, coaching programs, content studio access.
Website: https://www.lavender.ai/
3. Mail Maestro
Mail Maestro has an AI email assistant that can automate email processes for professionals and teams. Based on its AI-powered automation feature, the solution boosts productivity with the help of composing, replying, and enhancing drafts.
Maestro Labs uses advanced language models such as GPT-4 and Claude 3.5 to come up with accurate and context-sensitive email responses. The features cover summarizing emails and attachments, intelligent meeting scheduling, and email triage supported by AI to prioritize.
The software seamlessly integrates with Outlook and Gmail, providing users with a personalized experience to automate communication and minimize manual effort while maintaining enterprise-level security.
Features:
- Attachment Summarization
- Smart Meeting Scheduling
- Text Improvement
- AI Priority Inbox
- Email Triage
- Team Dashboard
- Enterprise-Grade Security
- Watermark Removal
- License Management
Pricing:
- Free ($0/seat/mo) – 3 AI requests/week, AI email assistant for Outlook & Gmail, magic templates, AI personality.
- Professional ($12/seat/mo) – Unlimited AI emails, summaries, smart scheduling, AI priority inbox, and enterprise security.
- Team ($12/seat/mo) – All Professional features, team dashboard, license management, AI triage, and watermark removal.
- Enterprise (Custom Pricing) – Advanced security, customization, priority support, AI triage, and large-scale license management.
Website: https://www.maestrolabs.com/
4. Shortwave
Shortwave is one of the best AI email assistants that aims to simplify email communication through intelligent automation and sophisticated algorithms.
It assists users in organizing their inboxes more effectively by sorting and prioritizing emails, allowing them to respond quickly. Shortwave provides features such as smart sorting of emails, summarization of emails, and intelligent reply suggestions to enhance productivity.
The tool is fully integrated with Gmail and provides a simple, intuitive interface with AI-powered features, including composing personalized replies, summarizing lengthy threads, and monitoring key emails, all designed to minimize email overload and maximize communication efficiency.
Features:
- Automated Email Prioritization
- Personalized Email Drafting
- Thread Summarization
- Email Tracking & Reminders
- Customizable Inbox Organization
- Gmail Integration
- User-Friendly Interface
- Real-Time Email Insights
- Actionable Email Suggestions
Pricing:
- Pro ($14/seat/mo) – AI email organization, real-time collaboration, personalized writing, predictive autocomplete, 3 accounts.
- Business ($24/seat/mo) – 5 years AI search, 3 AI filters, custom prompts, attachment analysis, 10 accounts.
- Premier ($36/seat/mo) – Unlimited AI search, 10 filters, activity feed, smarter AI answers, live 1:1 training, all accounts.
Website: https://www.shortwave.com/
5. Proton Scribe
Proton Scribe is a writing assistant powered by AI to improve email communication in Proton Mail. It leverages sophisticated language models to enable users to write clear, professional, and customized emails with ease.
The platform provides functionalities such as the automatic drafting of emails, grammar and style recommendations, and rephrasing of sentences for clarity.
Proton Scribe also offers a secure, private space that is consistent with Proton’s focus on user privacy and data protection. With its flawless integration within Proton Mail, it assists people in saving time without compromising on the quality of email communication, while keeping sensitive data secure.
Features:
- AI-Powered Email Drafting
- Grammar and Style Suggestions
- Sentence Rephrasing for Clarity
- Personalized Email Composition
- Real-Time Writing Assistance
- Privacy and Data Security
- Seamless Integration with Proton Mail
- Contextual Email Improvements
Pricing:
- Proton Free (€0.00/mo) – 1 GB storage, 1 email address, no credit card required.
- Mail Plus (€3.99/mo) – 15 GB storage, 10 extra email addresses, priority support, 1 custom domain.
- Proton Unlimited (€9.99/mo) – 500 GB storage, 15 extra email addresses, 3 custom domains, VPN, encrypted password manager, cloud storage, dedicated support.
- Proton Duo (€14.99/mo) – 1 TB storage, 30 extra email addresses, 2 users, 3 custom domains, VPN, encrypted password manager, cloud storage, Proton Scribe writing assistant.
Website: https://proton.me/blog/proton-scribe-writing-assistant
6. Microsoft Copilot
Microsoft Copilot is one of the best AI email assistants intended to boost productivity across Microsoft 365 applications, such as Outlook.
It is deeply integrated into the Microsoft ecosystem, providing intelligent support in writing emails, summarizing email threads, and crafting personalized responses in context. Copilot uses sophisticated language models to enhance productivity, assist with scheduling, and streamline complicated email workflows.
It also proposes enhancements for tone and clarity so that users can quickly and easily create professional emails, with all the features integrating smoothly with other Microsoft software such as Teams and OneDrive for greater collaboration.
Features:
- AI-Powered Email Drafting
- Contextual Email Summarization
- Personalized Reply Suggestions
- Scheduling Assistance
- Tone and Clarity Improvement
- Seamless Microsoft 365 Integration
- Email Workflow Management
- Collaborative Features with Teams & OneDrive
- Real-Time Contextual Insights
- Smart Task Automation
Pricing:
- Copilot Pro ($20/month per user) – Available with Microsoft 365 Personal or Family subscriptions.
- Microsoft 365 Copilot ($30/month per user) – Available with Business Standard, Business Premium, E3, E5, or Office 365 E3/E5 subscriptions.
Website: https://adoption.microsoft.com/en-us/copilot/
7. Superhuman
Superhuman is an AI email assistant that assists users in making their inboxes more manageable and improving email productivity.
It is centered on speed, ease of use, and workflow simplification through features such as AI-based email triage, intelligent inbox sorting, and keyboard shortcuts to quickly navigate through the inbox. Superhuman provides functionality to automate email sorting, mark important messages as a priority, and monitor sent emails.
In addition, it offers sophisticated features such as scheduled emails, snoozing messages, and read statuses to assist users in staying organized. Its user-friendly interface and AI support seek to assist professionals in processing and managing emails in record time.
Features:
- Keyboard Shortcuts for Faster Navigation
- Automated Email Categorization
- Priority Email Management
- Email Tracking & Read Status
- Scheduled Emails
- Snooze Email Functionality
- Intuitive Email Design
- Advanced Search & Filtering
- Snippets for Quick Replies
Pricing:
- Starter ($25/user/mo) – Email productivity, Superhuman AI, team collaboration, calendar & scheduling, unified admin & billing, group productivity coaching.
- Business ($33/user/mo) – All Starter features plus advanced AI (Ask AI), Superhuman for Sales, HubSpot/Salesforce/Pipedrive integrations, smart send, recent opens, automatic reminders, 1:1 productivity coaching.
- Enterprise (Custom Pricing) – All Business features plus advanced security, single sign-on, customer success manager, team analytics, priority support, and VIP productivity coaching.
Website: https://superhuman.com/
8. Spike
Spike is an email assistant powered by AI that automates communication and collaboration for teams and individuals.
It converts legacy email inboxes into a centralized workspace by merging emails, chats, tasks, and calendars within a single space. Spike has features such as smart email prioritization, real-time collaboration, threaded conversations, and task management. It also has scheduling tools, file sharing, and note-taking within emails.
The assistant powered by AI assists in automating day-to-day work, streamlining communications, and increasing productivity, providing a seamless, collaborative experience on devices. It seeks to optimize communication by streamlining the classic email experience.
Features:
- Real-Time Collaboration
- Threaded Conversations
- Task Management and To-Do Lists
- Smart Email Automation
- Scheduling and Calendar Integration
- File Sharing and Notes within Emails
- Collaborative Notes and Drafts
- Cross-Device Syncing
- AI-Powered Email Assistant
Pricing:
- Free ($0/month) – Smart inbox, 1 email address, 1:1 video calls, 60 days search history, 1 GB storage, file upload up to 30 MB, Spike AI.
- Pro ($5/user/month) – Unified inbox (up to 3 email addresses), 5 participants per video call, unlimited search history, 5 GB storage, file upload up to 100 MB, unlimited Spike AI access, priority support.
- Ultimate ($10/user/month) – Unified inbox (unlimited email addresses), 10 participants per video call, unlimited search history, 20 GB storage, file upload up to 1 GB, video call recording, SAML-SSO.
Website: https://www.spikenow.com/
9. Mailbutler
Mailbutler is an AI-based email assistant that can be integrated with Gmail, Apple Mail, and Microsoft Outlook to boost email productivity and communication.
It provides functionalities like email tracking, scheduling, task management, and customized email templates. Mailbutler’s AI-based features assist in automatic follow-ups, email analytics, and reminders for critical messages.
It also has features for team collaboration, email encryption, and email signature customization. Its purpose is to assist users in saving time, simplifying their email processes, and keeping up professional communication without difficulty. Features:
Features:
- Email Tracking
- Email Scheduling
- Task Management
- Personalized Email Templates
- Automatic Follow-ups
- Email Analytics
- Reminder Setups
- Team Collaboration Tools
- Email Encryption
Pricing:
- Tracking ($3.95/user/month) – Open tracking, link tracking, email tags.
- Professional ($7.95/user/month) – Everything in Tracking plus contact management, email scheduling, customizable email signatures, snooze emails, message templates, task management, team collaboration, email tagging.
- Smart ($12.95/user/month) – Everything in Professional plus AI-powered email assistant, email insights, recommendations, and task automation.
- Business ($29.95/user/month) – Everything in Smart plus priority support, blacklist email addresses, the custom subdomain for tracking, custom HTML email signatures, and templates.
Website: https://www.mailbutler.io/
10. Compose.ai
Compose.ai is a writing assistant powered by artificial intelligence to make users write emails, messages, and other text-based content faster.
It is integrated with Gmail, Outlook, and other platforms to offer features like predictive typing, auto-suggest, and suggestions to make email drafts better. Compose.ai learns the writing habits of the user to provide personalized recommendations and assist users in saving time while drafting emails or crafting replies.
It also features a one-click reply function, facilitating quicker responses and simplifying email processes. The software is designed to enhance productivity through the automation of repetitive writing processes and quality communication.
Features:
- AI-Powered Predictive Text
- Auto-Completion
- Personalized Writing Suggestions
- One-Click Reply
- Email Drafting Assistance
- Integration with Gmail, Outlook, and Other Platforms
- Time-Saving Automation for Writing Tasks
Pricing:
- Basic (Free) – 1,500 words/month, limited email replies and text rephrasing.
- Premium ($9.99/month) – 25,000 words/month, unlimited rephrasing, rewording, shortening, expanding, and 50 email replies/month.
- Ultimate ($29.99/month) – Unlimited words, unlimited email replies, advanced autocomplete, early access to new features, and unlimited text modification.
Website: https://www.compose.ai/
How to Choose the Right AI Email Assistant?
Selecting the appropriate AI email assistant is based on your individual needs, budget, and the capabilities that fit your email workflow. These are some major considerations:
Understand Your Needs: Before selecting an AI email assistant, determine what work you require assistance with. Do you require an assistant to filter and sort through your inbox, help with calendar scheduling, or compose responses? AI email assistants differ in the area of specialty, with some specializing in clerical work while others provide more advanced, automatic responses according to your specifications.
Automation Capabilities: A great AI email assistant must have the capability to automate tedious tasks, including sorting emails into folders or categories and marking urgent messages as such. The assistant must also be able to send automatic responses to routine emails, send personalized responses, and follow up without your involvement.
Integration with Your Email Provider: Ensure that the AI email assistant can integrate nicely with your existing email platform (e.g., Gmail, Outlook, etc.). Seamless integration allows the assistant to read, process, and analyze your emails nicely, without further technical complexity, for a nice experience.
Personalization and Context Awareness: Select an AI email assistant that can identify the context of your emails and adjust responses accordingly. The capacity to review past conversations and adjust according to your writing style or tone increases the utility of the assistant, making its responses sound more natural and in line with your communication patterns.
Security and Privacy: Because emails usually consist of sensitive personal or business information, choosing an AI email assistant with strong security features is necessary. Opt for solutions that implement end-to-end encryption and data privacy protocols so that your message is safe against unauthorized access or data breaches.
Ease of Use: Choose an AI email assistant that is intuitive and easy to use. You don’t need to spend time figuring out how to use complex features. An easy setup process and an easy-to-use interface are a must for a hassle-free experience if you’re not technically savvy.
Cost: Pricing can range significantly based on the features provided. Some AI assistants provide free versions with limited functionality, and others provide tiered pricing based on the type of service you need. Compare the price to the features you require and make sure the value you’re receiving is worth the cost.
Customer Support: A responsive customer support team is necessary, particularly when employing an AI assistant in the workplace. Choose AI email assistants that provide accessible support channels, like live chat, email support, or phone support, to quickly resolve any issues.
Reviews and Recommendations: Checking out user reviews and recommendations can provide valuable insight into how the AI email assistant performs in real-world scenarios. Look for feedback on its ease of use, accuracy, and customer support to ensure it meets your expectations before committing.
Conclusion
Choosing the correct AI email assistants can make a huge difference in keeping up with your inbox and saving time. With the power to automate routine tasks, sift through emails, and even reply in a personalized manner, these tools can enable you to concentrate on what’s most important.
When selecting the best one for you, consider what features matter most to you—whether that’s ease of use, integrations with your email, security, or price.
The AI assistants we’ve introduced here are some of the top ones available, and based on what you need, one may be the perfect choice. So, take a moment to evaluate your needs, and soon enough, you’ll be cruising through your emails with ease.
FAQs
1. How can an AI email assistant help me save time?
AI-powered email assistants can automatically sort your inbox, mark important emails, filter spam, and even answer frequent questions. This saves time on repetitive tasks so you can concentrate on more critical matters.
2. Do I need a separate AI email assistant, or can I utilize other productivity tools?
While other productivity tools may offer some email management features, a dedicated AI email assistant is specifically designed to handle email-related tasks, providing a more tailored and efficient experience for managing your inbox. However, using a combination of tools may provide a more comprehensive solution depending on your needs.
Are AI-powered email assistants secure?
Yes, most of the credible AI-powered email assistants do have robust security features, such as encryption and strong data privacy policies, to safeguard your personal and business communications.
How accurate are AI email assistants in understanding email context?
Whereas AI-powered email assistants tend to do well with evaluating email content, the accuracy can vary based on the quality of the AI as well as the context. Some of them are incredibly advanced and even recognize subtle tone and language, while others could be limited in their capabilities. You can find the best solution by trying out a few different options.
Is technical knowledge necessary to use an AI email assistant?
Most AI-powered email assistants are highly user-friendly, so technical expertise is not required to use them. The configuration process is typically easy, and the interfaces are intuitive. But if you wish to explore deeper levels of customization, having technical expertise may prove beneficial.
