Professional emails are the cornerstone of any successful business. They project an image of trust, and reliability, and ultimately, boost your brand’s image.
This is where email hosting comes in, as the essential toolkit that keeps your professional email communication running smoothly.
Are you on the hunt for the perfect email hosting service? you’re in the right place. Look no further!
The article focuses on the best email hosting providers in the market individually designed for small and medium-sized businesses, examining their features, simplicity, and cost-effectiveness.
We’ll help you find the perfect match for your effortless and powerful business emails, such that your communication channels become as professional and dependable as your brand.
Types of Email Hosting for Small Businesses
Shared Email Hosting
When several organizations share a single email server, shared email hosting is an affordable choice for small businesses.
Because of this setup, it’s a cost-effective option, especially for companies with modest email requirements.
However, there might be certain restrictions on storage capacity and general performance because resources are shared by several users.
Notwithstanding these drawbacks, shared email hosting is a sensible option for companies searching for an easy-to-use, low-cost email solution.
Dedicated Email Hosting
For small enterprises, dedicated email hosting offers a more targeted and exclusive strategy.
Better performance and dependability are guaranteed by the single firm having its own dedicated server in this configuration.
This solution is especially good for small firms that are expanding and have specific needs and increased email traffic.
Businesses may better customize the email hosting environment to suit their specific requirements with dedicated hosting’s increased control and customization choices.
Cloud-Based Email Hosting
With cloud-based email hosting, emails are kept on distant servers that are reachable online.
With the flexibility and scalability this solution offers, small firms can modify resources in response to evolving needs.
Cloud-based hosting is becoming more and more popular because it’s convenient to view emails from any location with an internet connection.
Furthermore, cloud data storage is frequently highly reliable and secure, giving small businesses a piece of mind regarding data accessibility and integrity.
Self-Hosted Email Servers
For businesses seeking maximum control and autonomy, self-hosted email servers are a viable option. In this scenario, the business manages its own email servers and infrastructure.
While this approach offers complete control and customization, it requires a certain level of technical expertise for setup and ongoing maintenance.
Small businesses opting for self-hosted email servers should be prepared to handle the responsibilities associated with server management, ensuring a robust and tailored email hosting solution.
Suggested Read: Best Gmail Alternatives for Personal and Business Use
What to look for while selecting an email hosting service
Reliability and Uptime
Choose an email hosting service with a proven track record of high reliability and minimal downtime.
A dependable provider ensures that your business communications are always accessible, contributing to smoother operations.
Security Features
Prioritize the security of your sensitive data. Look for email hosting services that offer robust security features, including encryption, spam filtering, and malware protection, safeguarding your business communication against potential threats.
Scalability
Opt for a service that can grow with your business. Scalability is essential to accommodate the expanding needs of your company.
Ensure the chosen email hosting provider allows you to easily add or remove email accounts as your team evolves.
User-Friendly Interface
A user-friendly interface is crucial for efficient management.
Look for email hosting services that offer an intuitive control panel, making it easy for you to set up accounts, manage settings, and navigate through various features without a steep learning curve.
Cost and Value for Money
Assess the pricing structure and ensure it aligns with your budget.
Consider the features included in the package and evaluate the overall value for money.
Some providers may offer additional services or support that could justify a higher cost, so weigh the options carefully.
Best Email Hosting Providers for Small Business
1. Google Workspace
A collection of cloud-based Google apps called Google Workspace lets you streamline a lot of your daily chores.
Additionally, it permits the use of custom domains. The thing about Google Workspace is that it’s a full suite of tools designed to increase efficiency and improve communication.
You will receive several tools, including Calendar, Chat, Drive, Documents, Sheets, Slides, Sites, and Meet. With over a billion users, it is among the most widely used email systems.
Top Features:
- Custom email domains for businesses
- Security Protection against spam and phishers
- Large Storage
- Cost-Effectiveness
- Scalability
- Mobile Access
Pricing:
| Starter | Standard | Plus |
|---|---|---|
| $6/month | $12/month | $18/month |
2. Domain.com
For individuals and small businesses, Domain.com offers some of the best email and web hosting available. Google Workspace provides email hosting for the platform.
This enables you to use your Gmail email hosting service in conjunction with Google-based applications like Google Docs and Calendar.
Also, a personalized email domain is yours. Instant email domain verification is provided, and customer service is available around the clock in case you run into any difficulties.
Moreover, a variety of Google apps can be integrated with your email hosting to enhance the effectiveness and efficiency of your corporate communications.
Top Features:
- Affordability
- Integration with Domain.com Services
Pricing:
Custom
3. Dreamhost
The best website and email hosting for all sizes of organizations is DreamHost.
With custom settings and company branding, it enables businesses to customize their email hosting, and its cost-effectiveness makes it suitable for all kinds of businesses.
You can easily and quickly stay up to date with your messages with its user-friendly mobile app.
You have a lot of freedom when it comes to retrieving or syncing emails to compatible devices because you may use both POP-compatible (Post Office Protocol) and IMAP (Internet Message Access Protocol) email clients.
You may attach up to 30MB of files to each email you send with DreamHost, and it comes with a hefty 25GB of storage.
Top Features:
- Unlimited Email Addresses
- Free Domain Privacy
- Email Filtering and Spam Protection
- POP3 and IMAP Support
Pricing:
| Monthly | Yearly |
|---|---|
| $1.99/month | $1.67/month |
4. Bluehost
Bluehost takes great satisfaction in offering a service that enables organizations to create limitless email accounts, enabling them to increase their communication capabilities.
With features like file encryption and an SSL certificate, BlueHost’s user-friendly interface makes it simple to organize and manage your communications.
You can also be sure that your information is secure while it is being delivered and stored.
The only restriction on how many email accounts you can create is the size of your storage. It’s a very user-friendly email hosting provider that will offer you the same hassle-free experience as Microsoft or Google.
Top Features:
- Integration with custom domains
- Easy-to-use
Pricing:
| Professional Email | Professional Email Plus |
|---|---|
| $14.99/year | $24.99/year |
5. A2 Hosting
This email hosting solution is very configurable and may be used to help organizations establish a distinctive corporate identity.
It can assist your brand in forging solid bonds with suppliers and customers and is a simple service to migrate.
To increase the speed and effectiveness of your business communications, you may manage and access all of your email accounts in one location.
You can upload all of your current contacts and emails to have them accessible in one location after selecting a package.
You can save and share your contacts whenever necessary. You can also use features like unsending and editing emails in case you send an email by mistake.
Top Features:
- POP3 & IMAP Support
- Guaranteed Uptime
- Free SSL Encryption
- Spam & Virus Protection
- Autoresponders
Pricing:
| Professional | Pro Plus |
|---|---|
| $1.59/month | $2.59/month |
6. IONOS
We rank IONOS highly for its inexpensive website hosting and consider it to be the finest cheap email hosting company.
Personalized business branding is one of the many advantages that come with this service, which guarantees that your company is presented professionally.
Along with the ability to buy several domain extensions, including the “.com” extension, it also offers free domain names.
With all of their information in one location, it also puts small enterprises on the route to success and facilitates easier management over time.
All of your devices can automatically sync with IONOS, ensuring that you receive important information instantly.
It offers great anti-spam and antivirus features, as well as SSL/TLS (secure sockets layer/transport layer security) encryption to prevent eavesdropping on confidential information.
Top Features:
- Advanced mailbox security
- Email migration tool
- Scalability
Pricing:
| Basic 1 | Basic 1+ | Business |
|---|---|---|
| $1/month | $4/month | $5/month |
7. Name.com
Name.com offers reliable email hosting for independent contractors.
It offers several options from which to select, and if you work for yourself or as a freelancer on the side and have a range of clients, it has all the features you require to guarantee good and efficient teamwork, collaboration, and communication.
You have the option of selecting a single business email hosting plan with multifunctional features like follow-up reminders and the ability to draft emails for later delivery, or you can go with a complete productivity package that includes the best web and email hosting.
Additional features include a “add a follow-up” reminder that’s perfect for making sure critical emails are sent on time, and a priority inbox that guarantees no vital emails are overlooked.
Top Features:
- Affordable pricing
- Easy to use control panel
- Uptime and reliability
- Two-Factor Authentication
Pricing:
custom
8. Titan
One of the most reasonably priced email hosting companies for startups and small companies is Titan.
Titan has a rich feature set that rivals that of other well-known email hosting services, even with its inexpensive starting costs.
Titan offers features including one-click email import, sharing calendars, and sophisticated filters to help team tasks.
Additionally, the email hosting service makes it easy to communicate with team members who are spread out across different places by supporting the POP3 and IMAP email protocols on web and mobile platforms.
Top Features:
- Seamless Integration
- Customizable Email Templates
Pricing:
Available on request
9. Fastmail
With an emphasis on enhancing team collaboration, Fastmail is an intuitive email hosting solution.
Its user-friendly interface, excellent UX design, and practical tools to boost productivity make it the perfect choice for small organizations that value efficiency.
This web-based hosted email service not only offers conventional email capabilities like contacts and filters, but it also allows you to schedule emails, snooze them, and create rules to help you keep your inbox organized.
You can streamline your workflow by assigning unique swipes to particular tasks in the mobile app version.
Top Features:
- Free Email Domain
- Provides IMAP, POP, and SMTP access
Pricing:
| Basic | Standard | Professional |
|---|---|---|
| $2.50/month | $4.17/month | $7.50/month |
10. ZOHO Mail
Businesses can use Zoho Mail, a secure email service. You can use your domain to send and receive emails with it. The service comes with a calendar, an email client that can be customized, and other features.
It includes features like email, calendar, contacts, tasks, notes, streams, and bookmarks and is geared toward contemporary businesses.
You can add personalized signatures to Zoho Mail, and it supports several signatures connected to your email alias.
The data centers guarantee a 99.9% uptime along with excellent security and surveillance. Savour secure email hosting with S/MIME message encryption, both in transit and at rest.
Click the New Mail button to compose and send emails with Zoho Mail. The Composer provides extensive formatting choices.
Your completed email will now show up in the Sent folder when you click Send.
Top Features:
- Email collaboration tools
- Group email addresses
- EDiscovery and legal hold
Pricing:
| Standard | Professional | Business |
|---|---|---|
| $1/month | $3/month | $5/month |
11. Canary Mail
Canary Mail achieved popularity due to its focus on security and privacy. This email hosting service has an end-to-end encryption mechanism so that only the sender and the receiver can see the content of the email.
Its user-friendly interface and PGP encryption support make it one of the best apps for security-conscious businesses. Also, CanaryMail provides smart filters and focused inbox features for users that make working with emails much easier.
Top Features:
- End-to-end encryption
- Read receipts
- Natural Language Search and smart filters
- Seamless integration with multiple accounts
Pricing:
| Free | Pro | Enterprise |
|---|---|---|
| $0 | $49/year | $100/user/month |
12. Microsoft 365
Microsoft 365 is an international email hosting service that integrates email (via Outlook) and other Office tools like Word, Excel, and PowerPoint included in the software package.
These tools provide space for efficient teamwork as they enable seamless collaboration and communication among team members throughout.
Microsoft is widely known among users for the outstanding reliability, renowned security measures, and solid customer support of its email service.
Top Features:
- Email hosting with 50 GB mailbox
- Custom email domain address
- Integration with Outlook and other Microsoft Office apps
- Advanced security and compliance capabilities
Pricing:
| Basic | Standard | Premium |
|---|---|---|
| ₹165/user/month | ₹390/user/month | ₹630/user/month |
13. Hostinger
The hostinger provides tailor-made and no-extra-charge email hosting for small enterprises. It is considered a low-cost plan, yet it comes with essential features and a working control panel.
The stability of connections is Hostinger’s major advantage, which gives businesses a chance to always be in touch with their clients and employees.
Top Features:
- Multi-device support
- Advanced email security features
- Autoresponders and forwarding
- Builtin antivirus
Pricing:
| Starter | Premium |
|---|---|
| $1.59/month | $3.99/month |
14. ProtonMail
The email service ProtonMail is often praised for its obvious concern for the privacy and security of its users. It offers end-to-end encryption and works in Switzerland, where one can enjoy some of the most stringent regulations mankind has ever known.
Proton’s safebox feature, which comes in handy for businesses that handle sensitive information and emails that self-destruct when the time or number of views are reached, is a compulsory option for such companies.
The studied application might be simple to use and have a strong security system, yet it is still accessible to everyone.
Top Features:
- End-to-end encryption
- Zero access to user data
- Open-source cryptography
- Self-destructing emails
Pricing:
| Free | Plus | Unlimited | Family |
|---|---|---|---|
| free | €3.99/month | €9.99/month | €23.99/month |
15. Scala Hosting
Scala Hosting provides customizable email hosting services with dup scaling that allow fast-growing companies to meet their massive email demand.
The package includes an unlimited number of mail accounts separated from each other, daily backups, and a built-in anti-spam solution.
Scala Hosting is well-known for its super-fast servers and ultimate reliability, proving that emails can always run flawlessly.
Top Features:
- Managed services on all plans
- Spam protection
- Daily backups
- Free domain and SSL on some plans
Pricing:
| Build #1 | Build #2 | Build #3 | Build #4 |
|---|---|---|---|
| $29.95/month | $44.95/month | $69.95/month | $94.95/month |
16. InMotion
InMotion is one of the finest email hosting solutions for small businesses that need reliable and consistent services with exceptional customer service.
It gives out unlimited email on all plans with a secured email protocol and also offers spam protection. The other aspect that makes InMotion popular is the fact that it offers a free migration service.
This service is a good thing for businesses wanting to move from another host without having to use so much of their already limited time and resources.
Top Features:
- Unlimited email addresses
- Spam and virus protection
- Email forwarding
- Autoresponders
Pricing:
| Core | Launch | Power | Pro |
|---|---|---|---|
| $2.29/month | $4.99/month | $4.58/month | $11.91/month |
17. Squarespace
Although Squarespace is mostly associated with website hosting, they also offer integrated marketing by email through their partnership with Google Workspace.
This functions as a hub where businesses monitor their websites and manage their email communications from one place, creating a homogenous brand identity and tone for communications.
The email design integrates with the overall experience, which favors Squarespace as a design-centric provider.
Top Features:
- Integration with Google Workspace
- Custom domain emails
- User-friendly interface
- Basic webmail features
18. IceWarp
IceWarp is a complete communication solution for businesses with collaboration features like team chat, video calls, and document editing.
The complete package of utilities that comes with this product makes it stand out in a line of other businesses that want features in addition to email hosting.
The interface of IceWarp is very flexible, which helps companies customize the way it looks and operates to suit their own particular needs.
Top Features:
- Document editing and collaboration tools
- Video conferencing
- SmartAttach feature
- Mobile and desktop app access
Pricing:
| Startup | Business | Custom Quote |
|---|---|---|
| $15/10user/month | $3.50/user/month | custom |
19. Postmark
Postmark is one of a kind because it is entirely dedicated to transactional email delivery—emails that are sent in reaction to a customer service action, for example, password resets or purchase confirmations.
Renowned for its lightning-fast delivery speeds and high deliverability rates, Postmark allows you to be sure that every important transactional message will reach your customers reliably and on time.
This is the most important factor for maintaining fidelity and users’ levels of satisfaction when using business platforms.
Top Features:
- Designed for transactional emails
- Real-time monitoring and stats
- Responsive email templates
- High delivery rates
Pricing:
| Free | Monthly |
|---|---|
| free trial | starts from $15/10,000 |
Pro Tip: For an extra touch of professionalism, consider using email signature generators. These tools help you create a polished and informative signature that includes your contact details, social media links, and even a call to action.
Ending Note
In conclusion, finding the best email hosting service provider among many email hosting providers for your business is a crucial step toward efficient and reliable communication.
With a plethora of options available, it’s essential to consider factors like reliability, security, scalability, user-friendliness, and cost.
By choosing a provider that aligns with your business needs, you can ensure seamless email operations and focus on what matters most – the growth and success of your small business.
FAQ
What security features should I look for in an email hosting service?
Look for email hosting providers offering encryption, spam filtering, and malware protection.
Robust security features safeguard your business communication, protecting sensitive data from potential threats.
Can I easily scale the number of email accounts as my business grows?
Scalability is a crucial factor. Choose an email hosting provider that allows you to effortlessly add or remove email accounts, ensuring your email infrastructure can adapt to the changing needs of your growing business.
Are there user-friendly options for managing email accounts?
Look for providers with an intuitive control panel that simplifies tasks like setting up accounts, managing settings, and navigating through features.
A user-friendly interface is essential for efficient email management.
