Excel spreadsheets are a staple in data management, but when it comes to sharing structured data across systems, XML is often the preferred format. Whether you’re working with web feeds, configuration files, or B2B integrations, converting Excel to XML (eXtensible Markup Language) is a must-have capability.
In this guide, we’ll explore the best Excel to XML converters available today, from simple browser-based tools to enterprise-level solutions. Each tool is evaluated for ease of use, accuracy, features, and cost so you can choose the right one for your workflow.
Why Convert Excel to XML?
Before diving into the tools, here’s why this conversion is so important:
- Structured Data Interchange: XML is a platform-independent format suitable for web, APIs, and databases.
- Automation Compatibility: Many software platforms use XML for importing/exporting data automatically.
- Industry Standard: XML is widely used in finance, healthcare, e-commerce, and ERP systems.
List of Top 10 Excel to XML Converters
1. Microsoft Excel (Built-in Feature)
Website: https://www.microsoft.com
Microsoft Excel offers a built-in option to export spreadsheets to XML using custom XML schema mapping. Users can enable the Developer tab and assign schema elements to individual columns or cells.
This feature supports both importing XML data and exporting clean, structured XML. While it may seem technical at first, it’s highly accurate and scalable once set up.
It’s especially useful for businesses with repeat XML requirements or regulatory reporting needs. Since it’s an offline feature, it also offers enhanced data security. Ideal for finance, HR, logistics, and IT teams.
Key Features:
- Built-in XML schema mapping
- Save as XML Data (.xml)
- Supports importing and exporting
- Works offline
- Ideal for recurring data formats
Pricing:
Microsoft 365 Business Plans (India):
- Microsoft 365 Business Basic – ₹145
- Microsoft 365 Business Standard – ₹770
- Microsoft 365 Business Premium – ₹1,830
- Microsoft 365 Apps for Business – ₹685
Microsoft 365 Enterprise Plans (No Teams):
- Microsoft 365 E3 (No Teams) – ₹2,810
- Microsoft 365 E5 (No Teams) – ₹4,555
- Microsoft 365 F3 – ₹665
Microsoft 365 Personal and Family Plans:
- Microsoft 365 Personal – ₹689/month or ₹6,899/year
- Microsoft 365 Family – ₹819/month or ₹8,199/year
2. AConvert Excel to XML
Website: https://www.aconvert.com
AConvert is a web-based Excel to XML converter offering a clean and fast interface for one-click conversions. Users can upload .xls or .xlsx files and instantly download their XML version.
It works without the need to sign up or install software. The tool supports files up to 200 MB, making it suitable for small to medium-sized datasets. While it doesn’t offer schema customization, it’s perfect for simple use cases.
AConvert is ideal for bloggers, students, and casual users who need quick results. Mobile and desktop access make it flexible for remote work.
Key Features:
- Supports XLS and XLSX
- Converts files up to 200 MB
- Instant download after upload
- Works on mobile and desktop
- No registration or installation required
Pricing:
- Free
3. Aspose.Cells Excel to XML Converter
Website: https://products.aspose.app
Aspose.Cells is a cloud-based converter known for handling complex Excel spreadsheets with high fidelity. It supports converting large files into well-structured XML while preserving formulas, styles, and merged cells.
The platform is part of the Aspose suite, which also offers APIs and SDKs for developers. With no installation needed, users can convert files securely in the browser.
It’s popular among IT professionals, educators, and financial analysts. While the online version is free, paid options exist for enterprises needing API integrations. Fast, reliable, and developer-friendly.
Key Features:
- Converts complex Excel structures
- Retains formatting and formulas
- Supports large file uploads
- API access for automation
- Online and offline options available
Pricing:
- Free
4. ConvertSimple Excel to XML
Website: https://www.convertsimple.com/convert-excel-to-xml/
ConvertSimple is a web-based tool designed for converting Excel files into XML format with ease. Users can paste data or upload files and instantly preview and edit the resulting XML.
The interface is minimal but powerful, allowing real-time customization of tags and values. It doesn’t require sign-up, making it accessible to all.
Though it lacks advanced schema support, it’s ideal for straightforward conversions. Perfect for beginners, freelancers, and students working with structured data formats. No need for installations or technical knowledge.
Key Features:
- Real-time XML preview
- Upload or paste Excel data
- Editable XML output
- No login required
- Works on all browsers
Pricing:
- Free
5. Easy Data Transform
Website: https://www.easydatatransform.com
Easy Data Transform is a downloadable desktop application that allows you to clean, merge, split, and convert Excel files into XML visually. The drag-and-drop interface helps users map and structure data without writing code.
It supports over 50 formats and allows users to create repeatable workflows. It runs offline, making it secure for sensitive files. Ideal for data analysts, researchers, and non-programmers handling complex datasets. It simplifies data transformation for reporting, system migration, or regulatory submission needs.
Key Features:
- Drag-and-drop workflow builder
- Supports 50+ data formats
- No coding required
- Offline operation for privacy
- Batch and repeatable processing
Pricing:
- Easy Data Transform – $99 / €90 / £75 (one-time fee)
6. FreeFileConvert
Website: https://www.freefileconvert.com/xls-xml
FreeFileConvert is a multipurpose online conversion tool that supports XLS and XLSX to XML. It allows file upload from device, URL, or cloud storage. Users can convert up to 5 files at once, making it suitable for light batch tasks.
It does not offer advanced mapping features but delivers quick results for standard data conversions. No sign-up is required, and files are deleted after a short time for security. A good option for freelancers, educators, or small businesses needing quick, occasional use.
Key Features:
- Accepts uploads from URL or cloud
- Converts up to 5 files at once
- Supports XLS and XLSX
- Auto file deletion for privacy
- No registration needed
Pricing:
- Free
7. Total Excel Converter by CoolUtils
Website: https://www.coolutils.com/TotalExcelConverter
Total Excel Converter is a professional-grade desktop utility that handles Excel to XML conversions with advanced features. It supports command-line automation, batch processing, and detailed control over formatting.
The software is ideal for system administrators, developers, or teams handling scheduled data exports. It also supports conversions to multiple other formats like PDF, HTML, and CSV.
This tool is optimized for scalability and enterprise-grade operations. The intuitive interface helps bridge usability and power, even for non-developers.
Key Features:
- Batch and scheduled processing
- CLI support for automation
- Supports multiple output formats
- Preserves structure and formulas
- Desktop-based for secure environments
Pricing:
- Total XML Converter – $59.90 (one-time license)
8. OnlineConvertFree
Website: https://onlineconvertfree.com
OnlineConvertFree is a lightweight, browser-based tool that enables fast conversion of Excel files to XML. It supports both .xls and .xlsx formats, and the interface is clean and intuitive.
With no login required, it’s great for quick, one-time tasks. However, it doesn’t support advanced features like schema mapping or preview editing. It’s mobile-friendly and works on all major browsers.
Best suited for occasional users or those needing a simple file transformation without any setup or learning curve.
Key Features:
- Supports both XLS and XLSX
- Instant file conversion
- No account needed
- Works on desktop and mobile
- Straightforward interface
Pricing:
- Free – $0
- Light – $8.99/month
- Pro – $13.99/month
- Unlimited – $19.99/month
9. Code Beautify Excel to XML
Website: https://codebeautify.org/excel-to-xml-converter
Code Beautify offers a web-based Excel to XML tool specifically designed for developers and technical users.
You can paste or upload Excel data, view the XML structure, and manually tweak tags or structure. It also provides XML beautification, minification, and validation tools.
The interface is clean and fast, supporting instant preview and download. Great for generating sample XMLs or validating structure before using it in APIs or development. Entirely browser-based and free to use.
Key Features:
- Live XML structure preview
- Paste or upload Excel content
- XML validation and formatting
- Developer-friendly layout
- Fast download option
Pricing:
- Free
10. Altova MapForce
Website: https://www.altova.com/mapforce
Altova MapForce is a high-end data mapping tool and transformation software that supports Excel to XML conversions at an enterprise level. It offers a graphical interface for designing complex data flows and supports integrations with databases, EDI, and web APIs.
Users can define transformation logic using drag-and-drop tools, XSLT, or XQuery. Ideal for IT professionals working on data integration, automation, or enterprise system migrations. It also includes automation features and supports deployment on servers.
Key Features:
- Visual data mapping interface
- Supports Excel, JSON, EDI, and databases
- Drag-and-drop transformation builder
- Automation-ready with server integration
- Supports XSLT and XQuery logic
Pricing:
- MapForce Basic Edition – from €279.00
- MapForce Professional Edition – from €539.00
- MapForce Enterprise Edition – from €879.00
How to Choose the Right Excel to XML Converter
Consider the following before choosing:
| Feature | Why It Matters |
|---|---|
| File Size Support | Needed for converting large datasets |
| Schema Mapping | Essential for exporting XML that fits a specific XSD |
| Offline Access | Important for security and sensitive data |
| Batch Processing | Saves time during large-scale data tasks |
| Automation Support | CLI and API integrations help with workflow efficiency |
Final Thoughts
Turning Excel spreadsheets into structured XML files isn’t just a technical task, it’s a smart move toward better data organization and smoother system integration. Whether you’re managing small datasets or enterprise-level operations, selecting the right conversion tool can streamline your workflow and enhance data accuracy.
With options ranging from quick online converters to advanced platforms with automation features, there’s something for every use case. Focus on what matters most to you, be it security, speed, or customization. The right tool will not only save time but also reduce errors. Transform your Excel data into actionable XML effortlessly.
FAQs
Can Excel convert to XML natively?
Yes, Microsoft Excel supports native export to XML if you use the Developer tab and attach an XML schema (XSD).
Are online Excel to XML converters safe?
Reputable converters like Aspose or AConvert don’t store your data. Still, avoid using online tools for sensitive files.
What is the difference between XML and XLSX?
XML is a plain text format used for structured data. XLSX is a Microsoft Office format used for spreadsheets.
Can I map custom XML tags in Excel?
Yes, using the XML Source task pane under the Developer tab, you can map Excel cells to specific XML tags.
Which tool is best for developers?
Altova MapForce or Total Excel Converter are ideal for developers due to automation and advanced logic capabilities.
