Businesses now collect substantial amounts of personal information in our modern information-driven society. The General Data Protection Regulation demands companies shield their users’ data to guarantee privacy protection. Organizations that break these rules face valid fines and lose customer loyalty. Businesses depend on GDPR compliance software to make their operations easier. These applications handle repetitive work to make sure companies keep to their legal requirements without any problems.
We review the top 10 GDPR compliance tools exploring their capabilities and benefits for specific business needs.
What Is GDPR Compliance Software?
Companies use compliance software to follow the required European data protection standards. These programs perform data protection tasks automatically while handling DSARs and checking if businesses meet all rules. They help companies manage personal data by keeping information open and secure while allowing businesses to show evidence of following the rules during inspections.
Key Features of GDPR Compliance Software
- Data Mapping and Inventory Management: This shows how personal data moves across all parts of the enterprise.
- DSAR Management: A software system can reply automatically to requests from users about their data access and modification.
- Consent Management: The tool records and controls user choices about data collection.
- Incident Management: The software tracks and resolves data breach incidents within 72 hours of GDPR activation.
- Vendor Risk Management: Checks third-party actions to protect our organization from potential risks.
- Audit Trail and Reporting: The system holds proof of all official compliance work for inspectors who need to check records.
- Data Encryption and Access Controls: Use technical measures to protect your sensitive information from unauthorized users.
Why Do Businesses Need GDPR Compliance Software?
- Avoid Hefty Fines: Companies found non-compliant with GDPR must pay large penalties that either total €20 million or reach 4% of their global yearly revenue.
- Streamline Compliance: The system performs routine compliance work automatically to help your staff save time and money.
- Improve Data Security: Our solution safeguards sensitive information against both unwanted intruders and security breaches.
- Enhance Trust: The company builds better trust with customers by showing its promise to protect their private data.
- Ensure Scalability: Follows new data privacy laws as they emerge.
List of 10 Best GDPR Compliance Software
1. OneTrust
- Ideal For: Enterprises and large organizations managing complex data environments.
- Pricing: Contact sales for a custom quote.
- Rating: 4.3/5
OneTrust is the top GDPR compliance software that assists businesses in understanding and following privacy legislation rules. Its tools help organizations manage privacy data and automate compliance tasks while performing computerized privacy impact assessments. The platform helps you map your data effectively while also maintaining ROPA records managing vendor risks and creating incident response strategies.
Key Features:
- Data Mapping & ROPA: Show data movements one step at a time through layout drawing and activity normalization.
- Vendor Risk Management: Detect and control external risk elements.
- PIA Automation: Schedule your organization’s privacy impact assessments to protect your time.
Pros:
- Does most compliance tasks without human interaction.
- User-friendly interface.
- The system connects to other tools effectively.
Cons:
- Small businesses find this solution too costly to afford.
- Starters face a challenging path to POIternet maintenance.
- The system lets you modify reports very little.
Website: http://www.onetrust.com
2. Netwrix
- Ideal For: Medium-sized businesses and IT teams.
- Pricing: Request Pricing.
- Rating: 4.4/5
Netwrix helps organizations reach GDPR compliance software through their system which finds secures and classifies sensitive data. The system enables users to find data automatically while managing data access and evaluating IT security risks. This tool shows organizations all their available data while helping them follow GDPR rules.
The system’s user-friendly dashboard lets you easily track and present data access data which decreases your chance of security breaches.
Key Features:
- Data Discovery: Find all your sensitive data no matter where it exists in your system.
- Access Control: Control access for only users who need to see important information.
- IT Risk Assessments: Find and reduce potential security threats from the start.
Pros:
- Easy-to-use interface.
- Generates detailed information about accessed data effectively.
- This system helps businesses of medium size save money on their IT security needs.
Cons:
- The solution performs poorly when multiple large companies try to use it together.
- The product includes base security solutions for handling emergencies.
- The deployment needs an exclusion period to activate basic functionality.
Website: http://www.netwrix.com
3. Vanta
- Ideal For: Startups and SMBs looking for automation.
- Pricing: Request Pricing.
- Rating: 4.6/5
The automated Vanta platform helps companies follow GDPR compliance software rules by tracking their data inventory managing policies and consistently monitoring security status. The system has ready-to-use GDPR policy templates that help companies put essential security elements in place quickly.
The system provides instant updates on compliance status making sure businesses maintain readiness for audits at any moment. Vanta integrates with leading business applications to simplify the whole compliance process for everyone.
Key Features:
- Policy Templates: GDPR-compliant policies come ready to use out of the box.
- Data Inventory Management: Keep control of personal information databases.
- Continuous Monitoring: You get instant security updates for your system.
Pros:
- Easy setup and user-friendly.
- Follows automated procedures to keep your business compliant.
- Comprehensive integrations.
Cons:
- Higher pricing tiers.
- Limited manual customization.
- Advanced functionality needs special training to be used effectively.
Website: http://www.vanta.com
4. TrustArc
- Ideal For: Large enterprises with complex GDPR needs.
- Pricing: Contact sales for a quote.
- Rating: 4.2/5
TrustArc helps businesses gain full General Data Protection Regulation compliance with its complete privacy management platform. This system brings together advanced features that manage your data inventory automatically while running scans for security risks plus speeding up DSAR request handling. A platform with legal experts and compliance tools supports business growth through solid privacy programs. Enterprise-level companies benefit from TrustArc because its platform works with various deployment methods and expands across different privacy requirements.
Key Features:
- Data Inventory Hub: A single system collects data information to simplify management tasks.
- Risk Assessment Tools: Identify system weaknesses and develop steps to decrease dangers.
- Individual Rights Manager: Streamline DSAR processing.
Pros:
- Advanced risk profiling.
- The system has complete modules that make companies compliant.
- Major worldwide companies trust our services for their operations.
Cons:
- Expensive for small teams.
- Small and large organizations need to adjust the platform to match their unique conditions.
- Limited free resources.
Website: http://www.trustarc.com
5. Scrut Automation
- Ideal For: Startups and mid-sized businesses.
- Pricing: Contact sales for a custom quote.
- Rating: 4.5/5
Scrut Automation provides a complete compliance solution that boosts GDPR effectiveness by creating automated processes while managing policies and tracking compliance data constantly. The platform includes basic GDPR compliance software templates that enable companies to create and manage their policies through a simple setup. The real-time compliance monitoring system from Scrut Automation helps organizations follow regulatory updates effectively.
Key Features:
- Automated Policy Management: The platform includes ready-to-use templates that match GDPR standards.
- Continuous Compliance Monitoring: Our platform constantly checks how well you meet compliance standards.
- Risk Assessment Tools: Spot compliance hazards early to take action against them.
Pros:
- A system helps users see their compliance status at any time.
- The solution works with multiple privacy regulations apart from GDPR.
- Quick setup process.
Cons:
- These systems offer minimal choices to personalize advanced adjustments.
- Small companies find the price tag too expensive.
- The setup demands integration work for some business platforms.
Website: https://www.scrut.io
6. Sprinto
- Ideal For: Small to medium businesses.
- Pricing: Contact For Pricing.
- Rating: 4.4/5
Sprinto delivers a full GDPR compliance software that helps companies follow regulations automatically while working across teams and managing DSAR needs. The platform provides businesses with a simple path to compliance via predefined action lists and template settings. More businesses select Sprinto because its cost-effective design helps small and medium companies reach their GDPR compliance requirements with little effort.
Key Features:
- Compliance Readiness Checklists: The platform shows businesses how to meet GDPR requirements phase by phase.
- DSAR Automation: Our platform helps process data subject access requests with no trouble.
- Team Collaboration Tools: Several teams from different departments can handle compliance duties at the same time.
Pros:
- Affordable pricing.
- Non-technical people find it simple to use the system.
- Responsive customer support.
Cons:
- The system does not include advanced tools needed for large-scale enterprise compliance management.
- Limited integration options.
- The solution works across many industries but needs a special setup for unique sectors.
Website: https://www.sprinto.com
7. Drata
- Ideal For: Companies needing scalable compliance solutions.
- Pricing: Contact For Pricing.
- Rating: 4.8/5
Drata helps companies track their GDPR compliance software status by showing results in real-time. The platform provides automatic security tracking and links compliance data to audit results for better operational results. Data works with various cloud systems to let businesses control their compliance tasks from start to finish inside their company operations. The system delivers high-quality security safeguards and scales up as businesses expand.
Key Features:
- Automation Engine: The platform runs regular compliance work for people so they conserve time.
- Audit-Ready Reporting: The Platform delivers all necessary audit findings to prepare your enterprise for its upcoming audits.
- Real-Time Monitoring: The system continuously reviews compliance details from many connected systems.
Pros:
- Strong security features.
- The system matches the needs of all kinds of businesses.
- Service seamlessly links with leading cloud platform systems.
Cons:
- Higher price point.
- Staff must learn how to work with advanced feature controls of the system.
- Under certain circumstances, the system enables limited offline functionality.
Website: https://www.drata.com
8. LogicGate
- Ideal For: Enterprises with specific workflow requirements.
- Pricing: Contact sales for a quote.
- Rating: 4.5/5
The LogicGate platform helps you manage GDPR compliance software by adapting workflow designs and tracking incidents while showing detailed compliance reports. Through personalized configuration, businesses can design their methods for handling GDPR data privacy requirements on this platform. LogicGate’s visualization tools present full control of compliance status so users can see and resolve all potential risks easily.
Key Features:
- Customizable Workflows: Adjust your compliance system to match the way your organization works.
- Incident Tracking: Make sure you handle data breaches and compliance failures quickly.
- Reporting Dashboard: Shows a crystal clear display of how operations match regulations.
Pros:
- Highly customizable.
- Includes powerful features to display and present data results.
- The platform expands with your company’s growth.
Cons:
- Setting up customizations takes specialized workers along with extensive time investments.
- Use of this system takes longer for people who want to start using it for the first time.
- Small companies may find the product cost difficult to pay for their business operations.
Website: https://www.logicgate.com
9. Skyflow
- Ideal For: Large enterprises and industries handling sensitive data.
- Pricing: Custom pricing is available upon request.
- Rating: 4.6/5
Skyflow helps companies follow GDPR rules through its Data Privacy Vault which protects sensitive data with strong encryption and anonymity methods. Customers can use this platform’s advanced tools to handle consent properly and place data near users while setting up safe data access zones as permitted by GDPR rules. Skyflow’s top-level encryption systems meet the needs of businesses processing extensive sensitive information.
Key Features:
- Data Privacy Vault: Protect vital information through encrypted tokens instead of regular data.
- Consent Management: Make it easier to collect and keep user consent records.
- Data Localization: makes sure businesses meet data storage requirements per territory they operate in.
Pros:
- Uses advanced data protection methods.
- The system works well for companies that manage extensive data volumes.
- Helps companies keep their data storage practices acceptable within local regions.
Cons:
- Smaller business owners find the system hard to use because it needs advanced technical setup.
- You need expert technical professionals to handle the setup.
- Besides protecting data the software has basic functionality limits.
Website: https://www.skyflow.com
10. Enzuzo
- Ideal For: Small businesses and startups.
- Pricing: Paid plans start at $9/user/month.
- Rating: 4.4/5
Small and medium businesses can use Enzuzo software to follow GDPR rules with its user-friendly design. With this platform, users can generate privacy texts automatically handle DSAR requests, and manage cookie consents. Users benefit from easy compliance setup through our user-friendly design and budget-friendly costs. Businesses wanting basic GDPR compliance can use Enzuzo to simplify their operations and address core requirements of the law.
Key Features:
- Privacy Policy Generator: You can generate privacy policies that follow GDPR rules without extra effort.
- Cookie Consent Manager: Keep track of how visitors give their consent to cookies on multiple websites.
- Data Subject Requests: The solution handles DSAR requests instantly to speed up their processing steps.
Pros:
- Affordable and easy to use.
- The solution works well for early-stage entrepreneurs and small businesses.
- It makes consent-handling operations work smoothly.
Cons:
- The system has a few options that work well with bigger businesses.
- No advanced automation tools.
- Basic reporting capabilities.
Website: https://www.enzuzo.com
How to Choose the Best GDPR Compliance Software
- Assess Your Needs: Start by reviewing all the requirements your organization must follow under legal compliance rules. Understand what personal data you handle and which GDPR obligations apply to your organization from your sector and market areas.
- Check Features: Choose GDPR compliance software that handle Data Subject Access Requests (DSARs) to effectively track permissions, document personal data flows, and log security incidents, and changes in records. Seek tools that automate compliance work and decrease hand-entry tasks.
- Scalability: Pick a solution that can work with your company’s growth and handle future changes in regulatory standards. As your business grows ensure the software system handles more data users and regulatory change effectively.
- Ease of Use: Choose systems that have easy-to-use interfaces alongside dashboard support and step-by-step process guides alongside expert training resources to help your team learn quickly.
- Budget Consideration: When deciding between software tools you need to find the right mix of useful functions within your financial limits. Assess the complete costs you will need to pay for the product such as licenses plus setup expenses and training with support services included.
Conclusion
Every business that deals with personal data needs GDPR compliance software. Compliance management tools automate safety processes while making our data more secure and keeping customers satisfied. Every tool on the list brings special traits to help diverse types of organizations run better. Check your functional needs and cost capacity while assessing your options.
FAQs
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What does GDPR compliance software deliver to enterprises?
The first GDPR Compliance Tools for Businesses program performs automated control over required DSAR processes while tracking user permissions and threat ratings to match GDPR specifications.
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Do small businesses need GDPR compliance tool?
Companies of every size including startups and small businesses can use the affordable GDPR tools Vanta and DataGrail.
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What actions will officials take if your business does not follow GDPR requirements?
Firms that break GDPR rules face monetary penalties adjusted from €20 million to 4% of worldwide annual sales.
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Do these tools help with auditing processes?
GDPR compliance systems come standard with documentation tools.
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Does GDPR compliance software exist free of charge?
Major GDPR compliance solutions need payment to operate. On the other hand, users can test some tools free of charge.
