Looking for the best HRM solutions to help you achieve your human resources tasks, which can be a perfect fit for your business’s needs? With so many options available today, the choice can be quite tough: from payroll management to recruitment management, employee performance management, or compliance management, suitable HRM tools can enhance efficiency and simplify your working process.
In this blog, we will take you through the 12 best HRM software options that can help you take your HR processes to the next level—no matter the size of your company or the industry you’re in!
Why does one need HRM tools?
HRM solutions can be a game-changer for businesses that want to streamline the HR process. It can help you handle everything from payroll and recruitment to employee performance and attendance in one place.
With the automation of routine tasks, HRM system save time and reduce the chances of errors, allowing your team to focus on more important things.
One of the biggest perks of using this is how it centralizes all your HR data, which makes it easy to get access and track everything. It also assists in keeping your business up-to-date with all the relevant laws and regulations, which means you wouldn’t have to worry about having any legal issues down the line.
Most HRM systems have performance insights, turnover, and other key metrics tools so that you can make smarter, data-driven decisions. And then, of course, there’s the aspect of employee engagement—the self-service portals and feedback systems that keep your team connected and satisfied. Learn more about tools for employee engagement to boost team satisfaction and productivity.
HRM software saves you time, money, and hassle while making your HR operations run smoother and more efficient.
What Are the Key Steps for Successfully Using HRM Solutions?
Implementing HRM tools in your organization can be a transformative experience. However, careful planning and proper execution are needed to achieve smooth transitions. Here’s a step-by-step guide to get you started on the way:
Step 1: Assess Your HR Needs
- Assess the current HR processes: identify what needs improvement in your HR functions (payroll, recruitment, performance management, etc.).
- Consult with your HR team: Get feedback from key HR personnel on features and functionalities that would best benefit your organization.
- Determine scalability: Consider the growth of your company and choose a software that will scale to meet your needs.
Step 2: Selecting the Best HRM Software
- Research options: Using your needs assessment, narrow down your HRM tools options to best match your business needs.
- Consider integration: Ensure the software integrates with your existing tools (for example, accounting software, and time-tracking systems).
- Check for customization: Choose software that allows you to customize workflows and processes according to your unique business needs.
- Evaluate pricing and support: Compare pricing plans and make sure the software offers good customer support and training resources.
Step 3: Plan for Implementation
- Implementation Timeline: Set achievable goals for the rollout of the software, including milestones such as data migration and training.
- Project Manager: Assign a dedicated team or project manager to oversee the implementation process.
- Preparation of Your Team: Instruct all employees on the new system and the benefits and changes in the workflow.
Step 4: Data Migration and Integration
- Prepare your data: Collect all information related to employees, such as payroll, benefits, and performance records, in a way that is easily importable to the new system.
- Test integration: Ensure the HRM software integrates well with other business tools, like finance and payroll systems.
- Migrate data: Put the employee data into the system, checking it against the original for accuracy.
Step 5: Customization and Configuration
- Personalize workflows. Configure the system to operate according to your HR flows, such as onboarding, leave, and reviews.
- Define user roles: Configure access controls to facilitate the appropriate rights for staff, managers, and even employees.
- Setup notifications and alerts: Automate alert reminders for actions like the performance appraisal date, leave dates, or update compliance statuses.
Step 6: Training and Onboarding
- Provide training for HR staff: Ensure HR personnel are fully trained in using the software, including all its features and tools.
- Conduct employee onboarding: Offer training to employees on how to use the self-service portal, request time off, and access other relevant tools.
- Create documentation: Provide reference materials or FAQs to help employees and HR staff troubleshoot common issues.
Step 7: Test the System
- Conduct a pilot test: Run the software with a small group of users to determine whether some bugs and areas need improvement.
- Collect feedback: Collect any necessary adjustments based on pilot users’ feedback before implementing the full version.
- Track system performance: Monitor the performance of the system during the pilot phase to ensure that it meets your needs.
Step 8: Launch the Software
- Go live: Once the software has been fully tested and employees have been trained, go live with it across your organization.
- Communicate the launch: Let employees know the software is live and make them aware of any additional resources or support they will need.
- Monitor adoption: Monitor how well employees adapt to the new system and quickly address any issues.
Step 9: Evaluation and Optimization
- Monitor the system: Regularly assess the performance of the software and see whether the software meets the requirements or needs of the HR process.
- Collect feedback: Have employees and HR personnel point out areas of the software that need improvement or modifications.
- Optimize features: Continuously optimize the different workflows and settings with any feedback and the change of business needs.
List of 12 Best HRM Software
1. ZOHO HRMS
ZOHO HRMS is an all-in-one software that streamlines and digitalizes core HR functions.
It simplifies attendance and leaves management, performance tracking, appraisals, and skill reviews, making it easier for businesses to handle day-to-day HR operations.
Its centralized system ensures efficient employee database management while enhancing workflows through automation and integration with third-party applications.
Key features:
- Centralized HR Management
- Attendance and Leave Tracking
- Performance and Goals Tracking
- Skill Reviews and Appraisals
- 360° Feedback System
- Learning and Development Tools
- Workflow Customization and Automation
- Employee Database Management
- Integration with Third-Party Applications
- Multilingual Support
- Reporting and Analytics
- Admin Controls and Approval Systems
Website: https://www.zoho.com/people/human-resource-management-system.html
Pricing:
- Per-User Cost: Starts at $2 per user.
- Free Trial: 30-day free trial available.
2. Oyster
Oyster is a global HR platform that simplifies international recruitment and employee management.
It offers tools for hiring and legally managing overseas employees, ensuring compliance with local regulations. With Oyster, businesses can onboard employees, manage daily operations, and securely store employee documents.
Its built-in compliance features and approval workflows reduce administrative complexities, while multi-currency conversion simplifies international transactions.
Oyster works in more than 180 countries, making it an excellent solution for companies that operate freelancers or remote teams across borders.
Key features:
- Global Recruitment and HR Management
- Employer of Record (EOR) Services
- Multi-Country Payroll Management
- Benefits Administration
- Cloud-Based Platform for Operations
- Secure Employee Document Storage
- Built-In Compliance and Approval Workflows
- Multi-Currency Conversion Support
- Presence in Over 180 Countries
- Ideal for Freelancers and Remote Teams
Website: https://www.oysterhr.com/
Pricing:
- Contractors: $29 per contractor per month.
- Permanent Employees: $599 per employee per month.
- Custom Packages: Available on request for tailored solutions.
3. Sage HRMS
Sage HRMS is an on-premise HR solution that manages the full lifecycle of employees for mid-size businesses.
It simplifies HR administration through tools for talent management, time and attendance tracking, benefits administration, and compliance.
The platform has a self-service portal for managing forms and requests and a document manager for secure file storage.
Sage HRMS further provides tracking tools to track training opportunities and monitor top performers for promotions and added benefits.
Key features:
- Talent Management
- Time and Attendance Tracking
- Benefits Administration
- Compliance Management
- Self-Service Portal
- Document Manager for File Storage
- Employee Training and Performance Monitoring
- Workflow Automation
- Labor Data Collection
- Employee Information Updates
Website: https://www.sage.com/en-ca/products/sage-hrms/
Pricing: contact them for pricing details
4. NetChex
NetChex is a versatile HR and payroll software designed to streamline staff management, payroll processing, and taxation workflows.
The software’s analytics tool allows businesses to generate customizable reports and extract specific data to inform decision-making.
NetChex provides separate packages for payroll, compliance management, and recruitment, so businesses only pay for the tools they need.
Additionally, self-service portals are available, enabling managers to handle tasks conveniently from their smartphones.
Key features:
- Automated Recruitment
- Attendance and Working Hours Tracking
- Staff Performance Monitoring
- Training Course Management
- Customizable Reporting and Analytics
- Separate Packages for Payroll, Compliance, and Recruitment
- Self-Service Portals for Managers
- Mobile Access for Task Management
Website: https://info.netchex.com/netchex-affiliates
Pricing: contact them for pricing details
5. Gusto
Gusto is an HR and payroll service for small to mid-sized businesses that can manage various aspects of HR operations in one place and process payment online.
It offers a subscription plan in four basic options with the flexibility to switch, customize, and adjust according to your needs as it offers a custom package, which has a personal manager for complicated workflows.
Gusto is free, but only for the first six months, with fewer functionalities. Gusto also automates accounting software integration that helps in the workflow’s streamlining.
Key features:
- Payroll and HR Management
- Online Operations and Payment Disbursement
- Subscription Packages with Customization
- Onboarding and Document Storage
- Automation and Workforce Management
- Dedicated Manager for Complex Workflows (Custom Plan)
- Free Access for International Contractors
- Accounting Software Integration
Website: https://gusto.com/
Pricing:
- Starting Price: $40 per month.
- Add-Ons: Available for additional functionality.
6. Hooray
Hooray is an HR software that helps businesses centralize and automate their workflows.
With a self-service portal and third-party integration, Hooray enables data synchronization and streamlines daily operations from anywhere.
The main dashboard displays current, pending, and upcoming HR tasks, making task management easier.
Additionally, users can create unlimited custom workflows and save them as reusable templates, with pre-defined templates available for quick setup.
Key features:
- Onboarding and Absence Tracking
- Performance Management
- Skill Development
- Digital Employee Profile
- Work Schedule Tracking
- Self-Service Portal
- Third-Party Integration
- Dashboard for HR Task Management
- Custom and Pre-Defined Workflow Templates
Website: https://www.hoorayhr.io/en/
Pricing:
- Per-User Cost: €5.00 per user.
- Free Trial: Available for new users.
7. SumHR
SumHR is a human resource software for India-based businesses, which offers many of the fundamental HRMS functions with workflow automation.
It allows the company to set up an employee database, a policy center to digitize paperwork, and an approval hierarchy to access controlled information.
The self-service portal helps businesses manage recruitment, onboarding, payroll, and performance reviews. It provides editable templates of official letters and automates task delivery.
Among its key highlights is a helpdesk that enables internal queries to be managed and put across the right hands among the departments.
Key features:
- Employee Database and Policy Center
- Approval Hierarchy for Information Access
- Self-Service Portal for HR Functions
- Recruitment, Onboarding, Payroll, and Performance Reviews
- Editable Templates for Official Letters
- Workflow Automation
- Department-Wise Helpdesk for Internal Queries
- Customizable Payroll Software
- Features for Jupiter Salary Account Holders
Website: https://www.sumhr.com/
Pricing: ₹49 to ₹119 per user.
8. OrangeHRM
OrangeHRM is an open-source HRMS software that offers wide-ranging HR functionalities with both cloud-based and on-premise deployment options.
The software provides different options for customization and tracking administrative tasks.
You can set company policies, rules to follow the values of your organization, and even create a system to track company assets.
In addition, Orange includes a helpdesk module that can be integrated into the HRMS to address employee queries efficiently.
Key features:
- Recruitment and Onboarding
- People Management
- Performance Appraisals
- Training Program Management
- Time Tracking and Leave Administration
- Payroll Management
- Customization and Policy Setup
- Company Asset Tracking
- Helpdesk Module for Employee Queries
Website: https://www.orangehrm.com/
Pricing:
- Starter Plan: Free
- Advanced Package: Contact sales for pricing details.
9. Zimyo
Zimyo is an HR software that provides a variety of features aimed at streamlining HR administration and engaging employees.
It supports core HR functions such as recruitment, onboarding, and multi-country payroll management.
Users can set up workflows for essential operations such as employee onboarding and attendance, while also digitalizing complex HR tasks like transfers and probation periods.
Zimyo allows the business to centrally manage the staff and engage in internal issues by first creating a central database to run feedback surveys.
Key features:
- HR Administration and Employee Engagement
- Recruitment and Onboarding
- Multi-Country Payroll Management
- Workflow Setup for Onboarding and Attendance
- Digitalization of Complex HR Functions (Transfers, Probation)
- Centralized Employee Database
- Feedback Surveys for Internal Issue Resolution
- Social Community Building for Employee Engagement
- Global Workforce Management for Remote Teams
- Software Add-Ons for Extended Functionality
Website: https://www.zimyo.com/
Pricing:
- Monthly Packages: Ranging from $4 to $8 per user.
- Free Trial: 14-day free trial available.
10. Cezanne
Cezanne is a robust HR platform with a suite of around ten HR modules, designed to support international teams.
This platform will enable businesses to digitalize all their HR processes through tools like document managers to store files, cloud portals for operation, mobile applications for easy access, and third-party integrations to ensure data synchronization.
Cezanne enables companies to design customized onboarding portals for new employees, track work hours and absences, manage time-off requests, and conduct performance appraisals online.
Key features:
- HR Modules and Global Resource Management
- Document Manager for File Storage
- Cloud Portals for Operations
- Mobile Apps for Easy Access
- Third-Party Integrations for Data Syncing
- Onboarding Portals for New Hires
- Working Hours and Absence Tracking
- Time-Off Request Management
- Online Appraisals
- Global Workforce Budgeting
- Visual Vigilance Board for Identifying Managers
Website: https://cezannehr.com/
Pricing:
- Custom Quotes: Available upon request.
- Demo: Book a demo to learn more about the platform.
11. TriNet
TriNet is all-in-one HR software providing modules for HR, payroll, and people management in a way to help make routine tasks less complicated while establishing strong connections between employees.
Add-ons to its package include payroll management, benefits administration, and recruitment tools that are all provided to further the reach of the platform.
Amongst some of its greatest strengths, there is the People Hub: It enables companies to develop a social community amongst the employees, helping enhance engagement, thereby improving retention rates.
Key features:
- HR, Payroll, and People Management Modules
- Employee Onboarding
- Data Centralization
- Work Scheduling
- Performance Reviews
- Add-ons: Payroll, Benefits Administration, Recruitment
- People Hub for Employee Social Community
- Employee Retention Support
Website: https://www.trinet.com/
Pricing:
- Core Packages: $10 to $33 per user.
- Add-Ons: $6 to $62 per user.
- Minimum Users: At least five employees required to fully utilize the software.
12. Arcoro
Arcoro is an HR management system specifically designed for construction businesses, offering a suite of essential HRMS modules to help you hire, manage, and nurture your workforce.
Arcoro provides a performance management module that allows you to monitor staff periodically, gather feedback on workplace experiences, and improve company culture.
The others include drug testing, compliance management, succession planning, among others, as it would help you, the user, ensure work-force diversity, comply with regulations, and monitor their staff for promotions and salary raise.
Key features:
- Core HR Platform for Daily Operations
- Learning Management System (LMS)
- Performance Management Module
- Workplace Experience Reviews
- Drug Screening
- Compliance Management
- Succession Planning
- Workforce Diversity Management
- Promotion and Salary Adjustment Tracking
Website: https://arcoro.com/
Pricing: contact them for pricing details
How to Choose a HRM Tools?
Finding the right HRM software to use in your business will not be easy, but the right approach will greatly make a difference in running your HR processes. The following is how to pick the best one:
1. Know Your Needs
Begin by identifying the specific HR functions you need the software to handle. Do you need it for recruitment, payroll, performance management, or all of the above? Understanding your priorities will help you pick a system that best aligns with your business goals.
2. Consider Your Company Size
Small or large enterprises are the varying specifications of HRM software depending upon the requirements. Ensure the ability of the software to align with the growth of the company and be able to handle your present and upcoming workforce needs.
3. Ease of Use
The HRM system should be easy to operate, both for HR professionals as well as the employees. Avoid a complex interface that frustrates you. Therefore, try one that is intuitive and less complicated.
4. Customization and Flexibility
Every business is unique, so you will want the software to be able to be customized. You may look for features that help you make the platform flexible in reporting, workflows, and branding.
5. Integration Capabilities
The software should easily integrate with other tools or software that your company is currently using, such as accounting software, time-tracking tools, or collaboration platforms. Data flows smoothly across systems, making the integration very necessary.
6. Support and Training
Great customer support is crucial, especially when you’re learning to use a new system. Make sure the provider offers good training resources, support channels, and a clear onboarding process.
7. Compliance and Security
HRM software stores sensitive employee data, so security is a must. Ensure the software complies with local labor laws and regulations and offers features like encryption to protect your data.
8. Cost and ROI
Consider your budget and pricing structure of the software. Many HRM solutions charge per user or offer tiered pricing. Make sure that benefits you will gain from using the software justify the cost.
9. Customer Reviews and Recommendations
Don’t forget to read reviews and testimonials from other users. This will give you an idea of the software’s strengths, weaknesses, and its real-world usage.
Conclusion
In summary, HRM solutions are the future of the way business handles its HR functions in an efficient and effective manner while enhancing employee satisfaction.
It will automate laborious time-consuming tasks, bring important employee data under one central point, and make it easy to keep in check labor laws compliance.
The right HRM solution, whether you’re a small startup or large enterprise, will help scale, engage your workforce, and make the workplace more productive and organized.
Careful review of your company’s requirements features evaluation, and considering implementation steps will steer you toward the best available HRM tools to befriend your business goals.
Right HRM software, as such, is a sound investment in technology for you but more importantly, is the best investment in your company: its people.
FAQs
How long does it take to implement HRM tools?
The time to implement HRM solutions depends on the complexity of your organization and the features you choose. In general, the process can take anywhere from a few weeks to a few months. It includes data migration, system configuration, training, and testing. Smaller organizations will finish the process faster than larger enterprises, which require more time for customization.
Can HRM platforms be integrated with other tools I am already using?
Most HRM software platforms offer integrations with other business tools, including payroll systems, accounting software, project management tools, and time-tracking applications. Always confirm compatibility before selecting the software, especially if you already rely on certain tools.
Do I need a dedicated team to manage HRM tools?
Even though a dedicated team is not needed to manage HRM solutions, having an HR staff member or IT professional with knowledge of the system would facilitate the implementation process as well as its further usage. Most HRM systems are easy to use; thus, after proper training, most staff can handle the software without any special knowledge.
What is the difference between cloud-based and on-premise HRM solutions?
Cloud-based HRM software is hosted on remote servers and accessed via the Internet, offering the benefit of automatic updates and remote access. On-premise HRM tools are installed on your organization’s servers, providing more control but requiring manual updates and IT resources for maintenance. Cloud-based options are generally more cost-effective and flexible for growing businesses.
How secure is employee data in HRM tools?
Security is a top priority for HRM solutions providers. Most platforms use encryption, multi-factor authentication, regular data backups, and other security measures to protect sensitive employee data. It’s important to review the security protocols and certifications of any HRM software you are considering to ensure it meets industry standards.
