Keeping workplaces safe is about protecting people and not just about adherence to the rule book. Whether construction or manufacturing or oil & gas management, permits are a space where work can get terribly complex. Permit to Work (PTW) software is designed to simplify the process of issuing, tracking, and approving permits to make sure safety procedures are always in place. Businesses are fast catching on.
The Permit Management Software market, at $239.6 billion in 2024, is projected to reach $484.47 billion by 2031, growing at a CAGR of 10.56%. Companies are moving away from archaic paper-based systems and into digital solutions, which provide real-time access, automated workflows, and better incident tracking—ultimately creating safer, more efficient worksites.
In this blog, we’ll talk about the top 10 Permit to Work software that can help keep your business compliant, reduce risks, and streamline operations.
Why does Your Business Need Permit to Work Software?
Here’s a list of reasons for you to opt for PTW software for your business:
Ensures Workplace Safety
Ensuring your team is safe is a top priority, and Permit to Work software makes it easier. It helps reduce safety incidents by up to 70% by ensuring that only authorized and trained people handle high-risk tasks. The software sets up safety checks and workflows that prevent mistakes, ensuring everyone is protected while on the job.
Simplifies Compliance & Audits
We all know how challenging it can be to keep up with changing regulations. PTW software takes the hassle out of compliance by digitally tracking permits and keeps everything organized for easy audits. With everything stored and monitored in one place, you can rest assured that you meet all safety standards without the angst of scrambling to find paperwork.
Reduces Permit Approval Time
Waiting for permit approvals can be a huge bottleneck in projects. The good news? PTW software cuts approval times by 30%! Automating much of the process ensures that permits are quickly reviewed and approved, so you don’t lose valuable time.
Provides Real-Time Monitoring & Control
You will have full visibility of your projects and know where everything stands. With PTW software, you get real-time updates, so you can monitor work progress, and permit statuses, and even get alerts if something doesn’t meet safety standards. This level of control helps you stay ahead of any potential issues.
Improves Operational Efficiency & Productivity
Managing permits manually is not only time-consuming but prone to errors. PTW software automates workflows and eliminates the need for piles of paperwork. This means your team spends less time on admin tasks and more time focusing on the work that matters.
Supports Business Growth & Scalability
The needs of your business grow as it grows. PTW software is designed to grow with you. It’s flexible and integrates with other safety management systems, so it can easily adapt to new projects, regulations, and teams, no matter how big you get.
List of Top Permit to Work Software
1. Quentic
Quentic is a holistic software solution that manages EHSQ (Environmental, Health, Safety, and Quality) and ESG (Environmental, Social, Governance) processes. The user-friendly, cloud-based platform allows businesses to track safety, compliance, and sustainability efforts.
Quentic enables companies to streamline workflows, ensure regulatory compliance, and improve safety and quality standards. As one of the leading compliance management tools, the software integrates various certifications, making it a versatile solution for organizations looking to enhance their environmental and safety management efforts.
Features:
- Real-Time Monitoring
- Customizable Workflows
- Automated Approvals
- Compliance Management
- Incident Reporting
- Integration
Pricing: Custom pricing
Website: https://www.quentic.com/
2. IAMPermit
IAMTech’s iPermit is a cloud-based Permit to Work software, which helps industries such as oil, gas, chemicals, and power improve their safety. The software simplifies the permit process with anti-clash technology, Job Safety Analysis (JSA) integration, isolations management, and digital signatures.
The software streamlines workflows, gives real-time updates and ensures compliance, thus reducing risks and improving operational efficiency. iPermit also provides rapid deployment for quick integration into existing processes.
Features:
- Anti-Clash Technology
- Job Safety Analysis (JSA) Integration
- Isolations Management
- Digital Signatures
- Real-Time Updates
- Workflow Automation
- Compliance Tracking
Pricing:
- Small: USD 7,000 per year – 10 users, option for deployment on client’s data center, unlimited permit types.
- Medium: USD 15,000 per year – 100 users, similar features to the small plan.
- Large: USD 30,000 per year – Includes a larger number of users (specific number not provided).
Website: https://www.iamtech.com/products/permit-software
3. INX Software
INX Software is an integrated solution provider to the engineering, energy, government, manufacturing, resources, and transport sectors.
INX provides workplace health and safety tools, compliance tools, workforce logistics, and environmental governance solutions. Its solutions for contractor management, workforce mobility, and real-time safety reporting enhance operational efficiency and support business compliance in complex, high-risk environments.
Features:
- Permit Creation and Management
- Compliance Tracking
- Real-Time Safety Monitoring
- Workforce Integration
- Customizable Workflows
- Incident Reporting
- Document Management
- Mobile Access
Pricing: Custom pricing
Website: https://www.inxsoftware.com/
4. Enablon Control of Work software
Wolters Kluwer’s Enablon Control of Work software manages the permit-to-work process in any organization to deliver improved safety, compliance, and risk management. The system features include automated workflows, real-time monitoring, and document management.
Work authorization processes become standardized and reduce manual errors and safety incidents by ensuring operational efficiency through its functionality. Its utility is compelling in industries that involve high-risk operations coupled with regulatory challenges.
Features:
- Automated Workflows
- Real-Time Monitoring
- Compliance Management
- Document and Permit Tracking
- Risk Management
- Safety Performance Analytics
- Mobile Access for Field Workers
Pricing: Custom pricing
Website: https://www.wolterskluwer.com/en/solutions/enablon/control-of-work-software
5. Effivity
Effivity’s PTW software is integrated with ISO management systems that help in the streamlining of safety and compliance workflows.
The system ensures automatic issuance, tracking, and management of work permits, which leads to safety protocol and regulatory compliance. The features include customizable elements such as document control, real-time tracking, and audit management, thus making it enhance operational efficiency and safety.
Effivity also supports compliance with regulations in various industries, making it fit for business that operates in risky environments.
Features:
- Customizable Workflows
- Document Control
- Real-Time Tracking
- Compliance Management
- Audit Management
- Performance Tracking
Pricing:
- Starter: $187/month with basic features for quality management, safety, and limited storage.
- Growth: $243/month, with more storage, email capacity, and additional users.
- Enterprise: $556/month, offering advanced features like Form Builder and more extensive storage options.
Website: https://www.effivity.com/
6. SafetyCulture
SafetyCulture provides PTW software that can be used to manage safety and compliance through digital checklists and real-time reporting.
The platform simplifies the issuance and tracking of work permits while ensuring safety standards are met. It offers mobile-friendly, easy-to-use inspections, audits, and incident reporting, making it an effective tool for high-risk industries.
Features:
- Digital Checklists
- Real-Time Reporting
- Incident Reporting
- Mobile Access
- Inspection and Audit Management
- Customizable Forms
- Compliance Tracking
Pricing:
- Free: Up to 10 users, unlimited inspections, 5 GB cloud storage.
- Premium: Includes all Free features plus advanced reporting, unlimited templates, 500 GB cloud storage, and integrations.
- Enterprise: Custom pricing for large teams with scalable features.
Website: https://safetyculture.com/
7. QHSEalert
QHSEalert offers a Safety Permit (PTW) software to help businesses streamline the issuance and tracking of permits.
It supports tasks such as hot work, confined spaces, heights, and lifting to be in line with safety standards. The software can easily create permits, monitor, and deliver through email or WhatsApp for better efficiency and safety management.
Features:
- Permit Creation and Monitoring
- Real-Time Updates
- Multiple Permit Types
- Email/WhatsApp Notification
- Customizable Workflows
- Compliance Tracking
- Incident Reporting
Pricing: Custom pricing
Website: https://qhsealert.com/
8. ITConsilium
ITConsilium is the UK’s leading provider of electronic Permit to Work solutions. Their Permit to Work Manager is widely used in various sectors, streamlining safety processes, automating tasks, and ensuring compliance.
The software boosts operational efficiency, reduces risks, and improves decision-making capabilities by providing real-time data and insights, which enables businesses to work more safely and effectively.
Features:
- Real-Time Monitoring
- Customizable Workflows
- Automated Task Management
- Compliance Tracking
- Risk Assessment Integration
- Incident Reporting
- Audit Trail and Reporting
- User Access Control
Pricing: Custom pricing
Website: https://www.itconsilium.com/
9. TenForce
TenForce provides an all-inclusive EHSQ software solution that helps companies manage operational risks and ensure compliance. It has features for incident management, audit tracking, risk assessments, and permit-to-work.
The platform is designed to provide an integrated view of operational activities, helping companies streamline their safety and quality management systems effectively.
Features:
- Incident Management
- Audit Tracking
- Risk Assessments
- Permit to Work Management
- Compliance Reporting
- Real-Time Data Monitoring
- Mobile Access
- Customizable Dashboards
Pricing: Custom pricing
Website: https://www.tenforce.com/
10. TechnoRishi's Work Pass Permit System
TechnoRishi’s Work Pass Permit System makes it easier to simplify the process with real-time tracking, customizable work permits, and smooth communication.
It enables safe management of risky operations in business by offering features such as document management, compliance, notifications, and detailed reporting.
It further ensures better safety at workplaces due to the auto-permitting process for various permits, auto-auditing, and maintaining health records.
Features:
- Real-Time Tracking
- Customizable Work Permits
- Compliance Management
- Document Management
- Automated Permit Approvals
- Health Records Management
- Detailed Reporting
- Notifications
Pricing: Custom pricing
Website: https://technorishi.co.in/facility-management/work-pass-permit/
How to Choose the Right Permit to Work Software?
Here’s what to look for so you know you’re choosing the right solution:
- Know What You Need: Take a step back and think about your business before getting into features. Do you need only the basics of permit management, or are you looking for something a little more advanced—like real-time monitoring and integration with other safety systems? Think about your operations: what would help you best manage safety?
- Keep It Simple: The last thing you want is a complicated system that your team struggles to use. Look for software that’s easy to navigate and intuitive—something your team can pick up quickly without hours of training. The simpler it is, the better the adoption across your organization.
- Real-Time Monitoring and Alerts: Time is of the essence, especially when it comes to safety. The software you choose should give you real-time tracking of permits and send you alerts for things like expiring permits, pending approvals, or potential issues. This way, you can stay on top of things and address any problems before they escalate.
- Compliance Made Easy: Non-negotiable but not needed to be a headache. Find PTW software that aids you in staying on top of your safety with features such as automatic compliance checks, making audit trails easier to follow. This makes compliance much smoother, helping avoid all fines and penalties attached to small errors, oversight, or knowledge of compliance.
- Integration with What You Already Use: It is important to check whether the team already uses other software for project management or safety. Ensure the PTW software integrates with the existing systems in use. This prevents duplication and makes the entire process flow much easier.
- Scalable and Flexible: As your business grows, your needs will vary. The software should be scalable and grow along with you. Look for something flexible enough to support more users, permits, and complexity over time. It also has to fit your specific requirements.
- Support When You Need It: No system is perfect, so having support when you need it is essential. Look for software that offers great customer service, training materials, and easy access to help if something goes wrong. The better the support, the smoother your experience will be.
- Be Smart About Cost: Of course, budget matters. While PTW software is an investment, it’s also an opportunity to improve safety, reduce risks, and save time. Compare pricing plans and features to make sure you’re getting a solution that fits your business and budget without compromising quality.
Conclusion
The selection of the right Permit to Work software is probably an important step toward enhancing workplace safety, compliance, and operational efficiency. Streamlining permit processes, reducing incidents, and ensuring safety protocols are strictly followed are essential when businessmen need to better manage risks in a complex legal field.
The top 10 PTW software covered in this blog post offers different features suited to various industries, from real-time monitoring to full integration with other systems.
Your specific needs and goals can be carefully used to determine the right solution to further enhance the safety and productivity of your organization. Involving the right PTW software is not only for a safe workplace but also sets your business for long-term success.
FAQs
Which industries benefit most from PTW software?
Construction, manufacturing, oil & gas, energy, and any field that involves high-risk activities or hazardous tasks are some of the fields that benefit greatly from PTW software. Such sectors have very strict safety regulations and require intense permit management for safe operations.
What features should I look for in Permit to Work software?
The key features to consider include real-time monitoring and tracking, automated permit approval workflows, compliance management tools, integration with other systems, ease of use, scalability, and robust reporting capabilities. These features ensure that the software meets your business needs and improves overall safety.
How does PTW software help with compliance?
PTW software automates compliance by ensuring that all permits are tracked digitally stored in compliance with regulations and easy to access in case of audits. It also will bring companies up-to-date concerning industry-specific regulations and safety protocols while reducing the risk of fines and penalties.
Can PTW software help track expired permits?
Yes, most PTW software has alert systems that notify you when permits are about to expire or need renewal. This way, you won’t miss expired or lapsed permits, ensuring you stay compliant and avoid potential risks.
Can PTW software handle multiple locations or sites?
Yes, in most cases, PTW software is designed to manage permits across several sites or locations, especially if the business is spread across various regions or has multiple work sites. This ensures that safety protocols and compliance standards are followed consistently across all locations.
