Running a volunteer program is rewarding, but let’s be honest—it can also be a bit chaotic. Between recruiting, scheduling, and keeping everyone in the loop, things can get overwhelming fast. That’s where volunteer management software comes in. The right tool can help you streamline everything, from signing up new volunteers to tracking their hours and keeping communication smooth.
No matter if you are a small nonprofit or coordinating a large volunteer program, we’ve compiled the top 10 volunteer management tools to simplify your work and keep your volunteers active.
Why to Use Volunteer Management Software & Tools?
Volunteer management software is an application that assists organizations in recruiting, scheduling, monitoring, and communicating with volunteers effectively. It streamlines activities such as sign-ups, scheduling, hour tracking, and reporting so that volunteer programs become less difficult to manage.
Below is a list of benefits of these tools:
Effortless Volunteer Recruitment & Onboarding: No more digging through reams of emails and spreadsheets! With the proper software, you can list volunteer opportunities, receive applications, and welcome new volunteers in mere clicks. Automated workflows handle the drudgery, freeing you up to greet new faces into your organization.
Hassle-Free Scheduling & Coordination: Say goodbye to last-minute frustration or never-ending email threads. These tools enable you to allocate shifts, remind, and swap schedules in a flash, staying organized and ensuring volunteers arrive as scheduled.
Improved Communication & Engagement: Keeping volunteers connected and engaged is the secret to retention. With integrated email, text, and app notifications, you can instantly send updates, reminders, and thank-you’s—keeping your team feeling valued and in the know.
Simple Time Tracking & Performance Monitoring: Want to see the difference your volunteers are making? These tools automatically track hours and create reports, enabling you to see contributions, reward your best volunteers, and even supply critical data for grant proposals.
A Wonderful Experience for Volunteers: Volunteers don’t want to work with clunky systems or cumbersome sign-ups. With an easy-to-use platform, they can sign up, monitor their impact, and remain engaged without frustration—encouraging them to stay.
Easy Reporting & Compliance: Want to report volunteer hours for funding, audits, or impact reporting? No issue. Create detailed reports in minutes with insights into participation, demographics, and total contributions—without the hassle of manual tracking.
Saves Time & Reduces Administrative Work: Repetitive tasks like scheduling, confirmations, and data entry can eat up hours of your day. With automation handling these tasks, you’ll have more time to focus on building relationships and expanding your impact.
Integrates Seamlessly with Other Tools: Already leveraging donor management, CRM, or event planning software? Most volunteer management solutions integrate with your current systems, keeping everything tied together and workflows humming.
List of 10 Best Volunteer Management Software & Tools
1. Golden Volunteer
Golden Volunteer is a top-rated volunteer management system that enables organizations to automate their volunteer programs, leverage AI-driven insights, and integrate easily.
It automates tasks such as recruitment, scheduling, tracking, and reporting, making it easy for nonprofits, corporations, and government agencies to manage volunteers effectively while improving engagement and fundraising.
With over 20,000 organizations using Golden Volunteer globally, volunteer management is made easy and effective.
Features:
- AI Fundraising
- Integrations with CRM & Other Platforms
- Turnkey Reporting & Segmentation
- Automated Volunteer Recruitment & Scheduling
- Time Tracking & Compliance Management
- Branded Portals, Apps, and Communications
- Data Insights & Impact Visualization
- Multi-Admin Access & Custom Permissions
Pricing:
- Professional – $1,200/year ($110/month) – Self-serve plan with a Golden-branded portal and limited email support.
- Enterprise – Custom pricing – Ideal for enterprise, volunteer centers, and multi-location nonprofits with advanced features and CRM integrations.
Website: https://www.goldenvolunteer.com/
2. POINT
POINT is a contemporary volunteer management software that makes it easy for nonprofits to recruit, manage, and engage volunteers.
Used by thousands of organizations, it provides hassle-free scheduling, automated messaging, and integrations with donor management software.
With an intuitive mobile app and web platform, POINT streamlines volunteer coordination, making community impact more efficient and scalable.
Features:
- Admin Dashboard
- Website Integration
- Volunteer Mobile & Web Platform
- Automated Scheduling & Communication
- Check-In Stations (QR Code & Kiosks)
- Real-Time Volunteer Tracking
- Donor Management & Fundraising Integrations
- Reporting & Data Analytics
- Team & Group Volunteering Options
- Unlimited Events & Volunteer Sign-Ups
Pricing:
- Core – Free forever – Includes essential volunteer management tools like event signups, time tracking, website integration, and reporting.
- Pro – $99/month (billed annually) – Adds check-in stations, background checks, program management, offline tracking, and priority support.
- Network – Custom pricing – Designed for enterprise needs with multisite functionality, advanced reporting, super-admin access, and team permissions.
Website: https://pointapp.org/
3. Better Impact
Better Impact is an all-in-one volunteer management system that aims to simplify coordination and involvement of volunteers, donors, clients, and members.
Used by thousands of organizations globally, the software features customizable member profiles, online applications, scheduling tools, and communication capabilities to boost stakeholder participation and ease administrative burden.
With exclusive portals and mobile apps, Better Impact provides effortless interaction and effective management across different organizational requirements.
Features:
- Customizable Volunteer Profiles
- Online Applications & Registration
- Scheduling & Shift Management
- Automated Communication Tools
- Time Tracking & Reporting
- Mobile App for Volunteers & Admins
- Multi-User & Role-Based Access
- Background Checks & Compliance Tracking
- Integration with CRM & Donor Management Systems
- Data Security & Cloud-Based Access
Pricing:
- Standard Edition – Best for general volunteer management with unlimited admins and full visibility of all volunteers, priced based on active volunteers.
- Standard PLUS – Includes all Standard features with added customization options for administrator access and volunteer profiles.
- Enterprise Edition – Ideal for organizations with multiple branches, allowing admins to manage only their assigned subaccounts, priced based on subaccounts and active volunteers.
- Enterprise PLUS – Includes all Enterprise features with enhanced customization, bulk updates, and API integrations for seamless multi-location management.
Website: https://www.betterimpact.com/
4. Signup Zone
Signup Zone is a cloud-based, easy-to-use platform specifically made to organize volunteers for events and activities. It allows event organizers to create personalized signup sheets, rosters, and schedules without signing up for an account, making it easy and hassle-free.
Used extensively by schools, fairs, businesses, sports teams, and community organizations, Signup Zone provides the fundamental features of creating events, volunteers, shifts, and automated reminders. Its convenience and versatility make it a perfect solution for managing volunteer participation and engagement in an efficient manner.
Features:
- Custom Signup Sheets & Rosters
- No Account Creation Required for Volunteers
- Event & Shift Scheduling
- Automated Email Reminders
- Volunteer Registration & Management
- Mobile-Friendly Interface
- Easy Sharing via Link or Email
- Real-Time Sign-Up Tracking
- Multi-Organizer Access
- Data Ex port & Reporting
Pricing:
- Standard – Free forever – Create unlimited signups and share them with unlimited participants.
- Require Sign-In – Free – Adds the option to require volunteers to sign in before signing up.
- Overview Page – $10 – Provides a summary page to manage multiple signups in one place.
- Custom URL – $10 – Allows customization of the signup link for easy sharing and branding.
Website: https://signup.zone/
5. YourVolunteers
YourVolunteers is a cloud-based, no-cost platform to simplify volunteer scheduling, management, and tracking for organizations of any size.
Used by more than 24,800 organizations globally, it provides features to build and schedule shifts, keep a current volunteer database, and track participation with comprehensive reports.
Having a mobile-first approach, YourVolunteers makes it accessible on any device, allowing effective volunteer coordination and mobilization.
Features:
- Cloud-Based Volunteer Management
- Shift Scheduling & Assignment
- Volunteer Database Management
- Automated Email & SMS Reminders
- Mobile-Friendly Interface
- Customizable Sign-Up Forms
- Real-Time Attendance Tracking
- Detailed Reporting & Analytics
- Multi-User Access for Administrators
- Integration with External Tools
Pricing: Free
Website: https://yourvolunteers.com/
6. Double the Donation
Double the Donation provides user-friendly corporate volunteer software that helps nonprofits get the most out of volunteer support through things like volunteer grants and paid volunteer time off (VTO).
With this platform, organizations can easily find out where volunteers work during event sign-ups, search for corporate-sponsored volunteering options right from their website, and guide volunteers to the forms and guidelines they need to turn their volunteering into extra benefits.
By boosting corporate volunteer participation with customized, automated emails, Double the Donation helps nonprofits tap into new ways to support their mission and enhance the impact of volunteer efforts.
Features:
- Corporate Volunteer Grant Matching
- Volunteer Grant Database & Lookup Tool
- Automated Eligibility Identification
- Employer-Specific Volunteer Guidelines
- Branded Donation & Volunteer Grant Pages
- Seamless CRM & Fundraising Platform Integrations
- Customizable Automated Emails & Follow-Ups
- Real-Time Tracking & Reporting
- Volunteer Engagement Insights
- Dedicated Customer Support & Training
Pricing:
- Essentials – Free to sign up, pay per usage – Ideal for small organizations, includes one donation platform integration and basic automation.
- Standard – Starts at $2,500/year – Best for nonprofits raising over $10K in matching gifts, includes CRM integrations and advanced reporting.
- Enterprise – Starts at $30,000/year – Designed for large organizations, offers custom APIs, multi-channel messaging, and advanced onboarding.
Website: https://doublethedonation.com/volunteering/
7. CERVIS
CERVIS, which stands for Community Event Registration and Volunteer Information System, is an all-in-one volunteer management tool that makes it easier for organizations of all sizes to coordinate and engage their volunteers.
It focuses on simplifying things like scheduling, communication, and reporting. With CERVIS, signing up for volunteer opportunities is a breeze, plus it sends out automated email and text reminders. You can keep track of volunteer activities without a hassle.
The platform is customizable too, personalized to fit different organizational needs, and comes with features like group management, mobile check-ins, and the ability to connect with other CRM systems.
Features:
- Online Volunteer Registration & Sign-Ups
- Automated Email & Text Reminders
- Customizable Volunteer Profiles
- Event & Shift Scheduling
- Group & Team Management
- Mobile-Friendly Volunteer Check-In
- Real-Time Volunteer Tracking & Reporting
- Role-Based Administrative Access
- CRM & External System Integrations
- Secure Cloud-Based Data Storage
Pricing:
- BASIC – $25/month – Offers online volunteer opportunities, self-scheduling, custom applications, and event sign-in rosters.
- STANDARD – $120/month – Includes all Basic features plus hour tracking, group management, CRM integration, and multi-site management.
- PREMIER – $200/month – Adds automated reminders, mobile check-ins, reservation management, task tracking, and volunteer recognition tools.
Website: https://www.cervistech.info/
8. ClickTime
ClickTime provides time tracking software specifically designed for nonprofits, helping them monitor employee hours, manage program budgets, and allocate grants effectively.
With features like online timesheets, a mobile app for on-the-go access, and over 70 ready-made reports, ClickTime enhances financial transparency and accountability.
Nonprofits can really improve their planning, optimize staffing, and finally boost funding by analyzing work patterns, budgeting accurately, and showing fund usage to grantors. Plus, ClickTime’s resource planning tools make project staffing a breeze, allowing organizations to concentrate more on what truly matters—their mission.
Features:
- Online Timesheets & Mobile App Access
- Project & Grant Tracking
- Budgeting & Resource Planning
- Employee & Volunteer Time Tracking
- Automated Reminders & Approvals
- Expense Tracking & Reimbursement
- Over 70 Prebuilt Reports & Customizable Dashboards
- Compliance & Audit Readiness
- Integration with Accounting & Payroll Systems
- Real-Time Insights & Analytics
Pricing:
- Team – $11/user/month – Includes approval workflows, grant & payroll reports, and time-off management.
- Premier – $18/user/month – Adds program budgeting, resource management, and a dedicated account manager.
- Enterprise – Custom pricing – Offers tailored solutions with custom integrations and professional services.
Website: https://www.clicktime.com/nonprofit-time-tracking
9. Get Connected
Galaxy Digital introduced Get Connected, a user-friendly volunteer management software that makes it easy for organizations of all sizes to manage event sign-ups, track participation, and create reports.
Beyond a tool, it’s trusted by thousands of groups across the U.S. and Canada, from United Way to Habitat for Humanity and the Humane Society. Get Connected gives you the features you need to boost volunteer engagement and optimize your programs.
Features:
- Volunteer Management
- Scheduling & Events
- Communication & Engagement
- Reporting & Data
- Integrations & Support
Pricing: Customized pricing
Website: https://www.galaxydigital.com/
10. Giveffect
Giveffect is a user-friendly nonprofit management software that makes it easier for organizations to handle operations, fundraising, volunteer management, and building strong connections with donors.
With its handy tools for customer relationship management, marketing, and reporting, Giveffect helps nonprofits automate everyday tasks, boost their efficiency, and encourage better relationships with supporters, letting them focus on what really matters—their mission.
Features:
- Fundraising & Donations
- Volunteer Management
- Donor & Member CRM
- Events & Ticketing
- Marketing & Communications
- Grants & Corporate Giving
- Website & Online Presence
- Reporting & Analytics
- Workflow Automation
Pricing: contact sales for pricing of these plans;
- Lite – Ideal for growing nonprofits to manage fundraising, volunteers, and donor engagement.
- Ultimate – Designed for large nonprofits to streamline operations and increase fundraising.
- Ultimate+ – Best for enterprise nonprofits seeking advanced automation and integrations.
Website: https://www.giveffect.com/
How to Choose the Right Volunteer Management Software & Tools?
Choosing the right volunteer management tool can be a daunting task among so many contenders. The bottom line is identifying a tool that suits your purposes, simplifies your life, and makes volunteers happy. How you do that is as follows:
Understand Your Needs
Begin by asking yourself: What’s the worst headache in volunteer management today? Is it scheduling? Tracking hours? Communicating with your team? Write down a list of absolute must-have features that would eliminate these problems.
Find an Easy-to-Use Platform
If a tool is too tricky, no one will want to use it—not even your volunteers! The finest software ought to be easily usable, have a self-service feature for volunteers, and be accessible on both desktop and mobile.
Ensure It Has the Right Features
All volunteer management tools are not created equal. These are the important features to search for:
- Sign-ups & onboarding ease – Volunteers need to be able to sign up without difficulty.
- Shift scheduling & management – Updating and assigning shifts needs to be easy.
- Communication tools – Automatic emails, texts, or in-app messages keep people informed.
- Time tracking & reporting – Logs volunteer time automatically and produces reports.
- Volunteer self-service portal – Enable volunteers to work their schedules and log their hours.
Think About Growth & Customization
Is your volunteer program expanding? If so, you’ll require something that can expand with you and can be customized—such as adding certain fields in reports or customizing workflows to suit your organization.
Look for Whether It Integrates with Your Current Tools
If you’re already utilizing CRM systems, donor management software, or event planning software, you’ll want to use software that integrates with these smoothly. That way, you won’t waste time duplicating efforts and entering information in multiple locations.
Think About Your Budget
Some platforms have free plans for tiny nonprofits, but others are billed by the number of volunteers or features. When choosing, research pricing structures and look for concealed fees such as setup fees or additional fees for integrations.
Focus on Security & Data Protection
Because volunteer information may contain sensitive data, select a platform with robust security features, such as data encryption and adherence to standards such as GDPR.
Find Good Customer Support
If you ever experience problems, you’ll want speedy and trustworthy support. Find software that provides:
- Live chat, email, or phone support
- Clear tutorials and FAQs
- Training resources for your team
Read Reviews & Get Feedback
Read reviews on websites such as Capterra, G2, or Trustpilot to get an idea of what other businesses feel about the software. Even better, if you have a friend who already uses it, ask them what they really think.
Test Drive It
Most software offers free trials or demos, so don’t commit without trying it first. This is the best way to see if it’s user-friendly and meets your needs before making a final decision
Conclusion
Volunteer management shouldn’t be a balancing act. With the right volunteer management software, you can automate scheduling, enhance communication, easily track hours, and keep your volunteers motivated—all while saving time and effort.
Whether you’re a small non-profit or an enterprise organization, selecting the appropriate tool can be a game-changer in the smoothness of your program.
Take the time to research your options, try out free trials, and choose a platform that suits your needs. With the proper software in place, you can concentrate on what really matters—making a positive difference in your community.
FAQs
How does the volunteer management system increase efficiency?
By eliminating manual work through automation of tasks such as scheduling, reporting, and communications, the software minimizes manual labor and enables organizations to concentrate on volunteer engagement and program impact.
Can volunteers use mobile devices with the software?
Yes! Most volunteer management solution features mobile-friendly platforms or standalone applications, so volunteers can sign up for shifts, monitor hours, and get updates on their mobile devices.
Is volunteer data secure using these platforms?
Most quality volunteer management software has strong data security and encryption measures in place to safeguard volunteer data and adhere to privacy regulations such as GDPR.
What is the best volunteer management system for my organization?
The best software depends on your specific needs. Some tools are great for small nonprofits, while others are designed for large-scale operations. Make a list of your must-have features, compare options, and test a few platforms before making a final decision.
How does volunteer management software help with recruitment?
Most platforms have online applications, automated approvals, and volunteer matching by skills and availability, making it simpler to recruit and bring on board the right volunteers.
