Receiving payment is a delightful experience, but the process of generating and managing invoices can be quite burdensome.
Irrespective of the scale or sector of your organization, receiving payment stands as a pivotal aspect. Invoicing software fosters transparency and ease for both you and your clients. Nevertheless, numerous smaller enterprises and independent professionals seek a cost-free solution for generating invoices, given its repetitive nature.
Nevertheless, numerous smaller enterprises and independent professionals seek a cost-free solution for generating invoices, given its repetitive nature. The advent of complimentary invoicing software revolutionizes the billing procedure, streamlining it remarkably. Striking the right balance between features and limitations to suit individual needs becomes an achievable objective.
Below, we present some top-notch free invoicing software options available in 2023!
What is Invoicing Software?
Invoicing software serves as a valuable tool for businesses, enabling them to generate and dispatch bills, Performa, and quotations to clients. This software expedites the calculation of the net amount receivable from customers, taking into account predetermined rates for products or services, taxes, and discounts.
With the inclusion of invoicing templates, automatic payment reminders, and seamless integration with accounting software, the billing software facilitates payment tracking, expense management, and report creation.
Embracing invoicing software empowers businesses to effortlessly monitor their finances and ensure timely payments. The automation of billing processes not only saves valuable time but also contributes to cost efficiency.
Key Attributes of Top-Notch Free Invoicing Software
Invoicing software typically comes with fundamental features like invoice creation and payment processing. However, leading invoicing software goes beyond the basics and provides a range of functionalities to simplify payment tracking, client communication, and financial management.
Inventory Management
Though crucial for businesses dealing with physical products, inventory tracking can be beneficial for service-based enterprises as well. Integrating inventory tracking into your invoicing software allows for streamlined operations, avoiding the need to manage stock separately.
Client Portal
In addition to sending invoices via email, a client portal proves even more advantageous. Clients can log in to this portal and monitor project progress, estimates, and invoice history efficiently.
Time Tracking
For service-oriented businesses, time tracking is vital for monitoring billable and non-billable hours. When this feature is part of your invoicing software, you can effortlessly convert billable hours into invoice amounts, saving you the hassle of using separate tools.
Mobile App
A mobile invoicing app becomes a handy tool for professionals on the go. Sending invoices and payment reminders becomes a breeze from your phone or tablet, as long as you have an internet connection. Certain apps even offer push notifications for instant payment updates.
Analytics
Invoicing software equipped with comprehensive reporting, be it prebuilt or customizable, can offer valuable insights for business decisions. Uncover patterns such as mobile-based invoice payments or the frequency of customer interaction with payment reminders.
Integrations
One of the most critical features of invoicing software is its ability to integrate seamlessly with other platforms. Ensuring compatibility with your regular software tools, particularly accounting software and payment processors, is essential. Moreover, integrating with CRM software, Digital marketing tools, and time-tracking systems can further enhance productivity and efficiency.
Top 15 Free Invoicing Software
Explore the finest free invoicing software for PC, empowering you to efficiently handle invoices, track outstanding payments, and manage your cash flow. Discover some of the top-rated free online invoice and invoice template PDF software options.
1. Vyapar
Vyapar Software is a powerful free online invoice generator app for Android, designed to streamline your business account management. With its diverse functionalities, this invoice-maker software goes beyond invoices, providing support for inventory and billing management to efficiently track stocks and access real-time product updates.
Moreover, the Vyapar app assists users in crafting bills and GST invoices, ensuring smooth cash flow management.
Features
- Quotations and Estimations
- Sales Order Tracking
- Customizable Invoices
- Detailed Cashbook System
- Expense Recording
- Delivery Challans
- Price
The Vyapar app for Android is entirely free for a lifetime. However, for those seeking unlimited features, premium plans start at an affordable price of ₹599 per year.
2. Invoice Ninja
Invoice Ninja is much more than a mere invoicing system – it has recently shifted its focus towards project management (PM) features like Kanban boards and time tracking. Although the user interface (UI) used to be quite basic, it has seen slight updates since my initial review, now on version 5. However, it remains relatively complex and may seem a bit daunting.
The platform enables unlimited invoicing and quoting for up to 50 clients, allowing you to create a comprehensive inventory list of products and efficiently manage projects and tasks. The array of general billing features further complements your business operations. For a global reach, Invoice Ninja facilitates payments through 45 different gateways, including popular options like Apple Pay and Alipay.
Regarding invoicing, Invoice Ninja offers valuable features such as notifications when a client views or pays an invoice. Additionally, it provides a secure client portal, protected by passwords, where clients can access their invoices and payment history. This customer-centric approach fosters stronger relationships, eliminating the need to chase payments or incur additional expenses to include them as regular users.
Features
- Updated UI (v5)
- Unlimited invoices, quotes
- Project/task management
- Inventory listing
- General billing features
- 45 payment gateways
- Invoice notifications
- Password-protected portal
- Improved client relations
- Price
The free plan of Invoice Ninja adequately caters to freelancer needs, allowing invoicing for 20 clients and utilization of four invoice templates.
3. Wave Accounting
Wave accounting software stands out as one of the finest free billing solutions tailor-made for small businesses and entrepreneurs. Beyond its user-friendly invoicing capabilities, this free invoice software offers automated payroll and payment management functionalities, streamlining your financial operations effortlessly.
Gain access to a robust reporting system, equipping you with valuable insights on profit and loss, overdue bills, and cash flows.
Features
- Free Billing
- Automated Payroll
- Professional Invoices
- Powerful Reporting
- Sales Tax Tracking
- Double-Entry Function
- Organized Expenses
- Multi-Business Support
- Price
Embrace the ease of Wave Accounting without any setup or monthly fees – it remains a free invoice software, catering to your business needs without compromise.
4. Hiveage
Hiveage, formerly known as CurdBee, is a user-friendly invoicing software designed specifically for freelancers.
The setup process is straightforward, with a focus on essential features, resulting in an interface that is easy to navigate and not overwhelming. Simply input your company details and client information, organizing under a light CRM, and generating invoices becomes a breeze.
The dashboard provides valuable insights into your cash flow for the current fiscal year, including a profit & loss statement and a comparison of accounts receivable and accounts payable. The Track tab conveniently consolidates time, estimates, and mileage tracking in one place, making it a practical design choice.
One of Hiveage’s hidden but remarkable features is the multi-profile functionality, allowing you to manage different companies under a single account. Coupled with support for numerous commercial payment gateways and availability in 30 languages, Hiveage becomes a cost-effective billing and invoicing tool for efficiently handling multiple ventures.
Features
- Simple, straightforward design.
- Multi-company profiles under the same account.
- Supports 30 languages and various payment gateways
- Price
Free plan: Unlimited invoices for five clients.
5. Zoho
Zoho, the free invoicing software for both PC and smartphones, empowers small businesses to handle social media marketing, Mail, CRM and create professional invoices, proforma documents, timesheets, recurring invoices, and credit notes. This versatile Zoho invoice generator allows you to effortlessly create, edit, download, and send invoices to clients and customers seamlessly.
Flexibility is key, as Zoho’s invoicing software facilitates invoice creation in multiple languages and currencies, catering to diverse markets. It also assists with tracking employees’ work hours and managing expenses for efficient business operations.
Features
- Client Portal and Time Tracking
- Automatic Recurring Invoice System
- Multi-Language and Currency Billing
- Automated Payment Reminder System
- Online Payments and Estimates
- Template Gallery and Customization
- Digital Signing for Fraud Prevention
- Price
Embrace the power of Zoho’s billing software with absolute peace of mind, as it is available for free download with no hidden costs.
6. Harvest
Harvest stands out as a reliable time-tracking tool with invoicing capabilities, ideal for freelancers and business owners seeking a user-friendly interface.
The onboarding process and quick feature tour guides ensure an easy learning curve for users.
Within the ‘Invoices’ module, an Overview presents all invoices issued in the current year, tracking the total balance. However, a drawback surfaced when marking invoices as paid, as the balance didn’t update in the Overview, and the timeline remained unchanged.
For a comprehensive breakdown of invoices in CSV or Excel format, the ‘Report’ tab offers convenient filters based on timeframe, clients, or status.
Adding an invoice is straightforward if you are familiar with the process. After sending an invoice, you can customize reminder emails, write it off, or set up recurring invoices for added convenience.
Features
- Recurring invoices
- Attaching expenses to invoices
- Accepting online payments
- Automated Payment Reminder System
- Syncing with QuickBooks and Xero other 50+ apps
- Price
Harvest offers a Free plan for individuals with up to 2 projects
7. MyBillBook
MyBillBook emerges as an exceptional free GST invoice software, perfectly suited for recording diverse business transactions encompassing returns, sales, quotations, and purchases. This dynamic GST billing and invoicing software streamlines invoice creation and customization, empowering you to incorporate selected themes, batch numbers, and eWay bills.
Moreover, MyBillBook empowers small businesses to embrace digital payments with ease, as it allows the inclusion of UPI links within the invoice for swift collection.
Features
- Inventory Tracking
- Seamless Transaction Recording
- Payment Reminders and UPI Support
- Business Management Reports
- Personalized Business Cards
- Price
Access the powerful features of MyBillBook free billing software for small businesses
8. Zervant
Zervant targets European small business owners and freelancers offering products and services to clients.
Upon sign-up, you’ll experience quick onboarding with tutorial checklists and an app tour guide. Personalize your account by customizing documents with company details, payment methods, and design.
Zervant boasts an invoice generator feel, highlighted by dominant in-line editing for a seamless user experience. However, when adding a new invoice, manual entry of products from the ‘Products’ tab is required.
Features
- Allows multi-entity/multiple trade names
- Accepts online payments via Stripe
- Price
Zervant’s subscription is free as well!
9. CaptainBiz
CaptainBiz emerges as a potent free invoice maker software, revolutionizing business operations and amplifying sales with its array of powerful features.
This free invoice generator facilitates seamless preparation and sharing of tax-exclusive and tax-inclusive invoices. Furthermore, the app offers comprehensive inventory updates, allowing efficient management of goods movement.
Features
- Suitable for Two Users
- Unlimited Customer Accounts
- Extensive Product Catalogue
- Up to Thirty Invoices/Month
- Price
Captainbiz has a free 14 days trial!
10. Zipbooks
ZipBooks is a cloud-based bookkeeping service that enables users to create invoices, monitor transactions, and partially track time and projects.
ZipBooks lives up to its promise of simplicity and elegance, boasting a neat user interface and intuitive design. Dashboards, menus, and quick search options power the app, though some features are hidden under the “More” tab.
Features
- Cute user experience and ease of use
- Ideal for businesses with no inventory
- Accounting insights, quality scores, and reports
- Price
Free (Unlimited invoicing, vendors & customers)
11. Sighted
Sighted is an excellent option for optimizing your invoicing processing. You can easily perform things like adding new items and services and issuing invoices thanks to its user-friendly interface.
Sighted also goes above and beyond the fundamentals by offering a time-tracking tool and creating profit/loss statements, enabling thorough financial management.
Features
- Unlimited quote and invoice support
- Client, product, and service database
- PDF receipt system
- Customization modules
- Recording and organizing expenses into different categories
- Organized product items’ list complete with tax details and cover prices
- Professional templates for PDF designs
- Quick access to financial information in real-time
- Price
It’s free and paid plans are available on request.
12. Due
You can replicate payments and manage outstanding payments and requests with Due. The invoicing platform digitizes as well as the invoice replication system for avoiding invoice duplication.
Sighted also goes above and beyond the fundamentals by offering a time-tracking tool and creating profit/loss statements, enabling thorough financial management.
Features
- Create unlimited invoices
- Payment reminders
- PDF receipt system
- Invoice forwarding
- Invoice link sharing
- Add multiple recipients
- Integration with PayPal & Stripe
- Customized payment terms
- Price
Due is free with 1 percent interest on your money for the lifetime.
13. Handdy Accounts
Experience the power of Handdy Accounts, an advanced online accounting and invoicing software. This versatile tool facilitates efficient management of expenses and income, complemented by robust reporting capabilities. Dive into the world of seamless billing, leveraging various customizable options and cloud storage features to handle invoices, expenses, and profit and loss data.
Sighted also goes above and beyond the fundamentals by offering a time-tracking tool and creating profit/loss statements, enabling thorough financial management.
Features
- Unlimited Income Entries
- Unlimited Expense Entries
- Sales Tax & VAT Reports
- Unlimited Credit Card & Bank Accounts
- Nine-Month Invoice History
- Price
Handdy Accounts offers a free GST invoice software version with limited features.
14. Square Invoices
Square Invoices revolutionizes the billing process by offering a free online solution, allowing end users to effortlessly send invoices and digital estimates from anywhere, anytime. With its intuitive invoicing app, you can keep track of invoice statuses in mere seconds, accept payments seamlessly, and send payment reminders with utmost ease.
Square Invoice takes convenience to the next level by providing a single-click interface for ACH bank transfers and enabling hassle-free auto-billing. Create personalized invoice templates and generate estimates for multiple packages, all with this dynamic free invoice generator. Moreover, the software facilitates milestone-based payment scheduling, simplifying complex payment arrangements.
Features
- Auto-Reminder System with Custom Notes
- Recurring Bill Schedules
- Remote Invoice Status Tracking
- Automatic Tax Calculation
- Insights and Customer Information
- Real-Time Cash Flow and Payment Tracking
- Digital Contract Templates
- Pre-designed templates for creating professional digital contracts.
- Price
Square Invoices is an exceptional free invoice software catering to all types of businesses, offering its powerful features without any charges.
15. Refrens
Refrens presents a dynamic free online invoice generator, offering seamless payment, quotation, and invoice management for businesses. With its user-friendly interface, this invoicing software ensures quick creation and efficient handling of online purchase orders.
Refrens goes the extra mile, enabling you to set auto-reminders, integrate payment gateways, and prepare tax-compliant invoices effortlessly, all through its free invoicing software.
Widely favored by freelancers, agencies, and small businesses, Refrens boasts a user-friendly design that caters to all, even those without prior GST knowledge.
Features
- Unlimited Quotations and Invoices
- Ad-Free Interface
- Expert Chat Support
- Watermark-Free Documents
- Price
Refrens offers its free invoicing software with basic features.
Conclusion
Invoicing apps, available at no cost, play a crucial role in efficiently managing payments, expenses, invoices, and clients. Top-notch software solutions provide valuable insights and reports on stock levels, aiding organizations in achieving their business objectives effectively.
An ideal online invoice generator goes beyond simply providing a PDF for emailing. Your invoicing tool should serve as comprehensive billing software, seamlessly integrating with your business processes. Since these options are all free, it’s beneficial to try them out and determine which one best streamlines your workflow.
FAQs
Which invoicing program is the top choice for creating free invoices?
Numerous invoicing software options, both free and paid, are available. SleekBill and Zoho are among the most popular free billing software for PC.
Is Zoho Invoice genuinely free?
Yes, Zoho Invoice is completely free, offering all its features at no cost to businesses.
Which invoice app is recommended for small businesses?
Popular invoice apps suitable for small businesses include myBillBook and Vyapar.
Does Harvest offer a Free plan?
Harvest offers a Free plan for individuals with up to 2 projects.
Does the Vyapar app come with a free version?
Indeed, Vyapar provides a 15-day trial with restricted billing options.
